Junior Accounting Specialist

Itility LLC• US,

2d•Onsite

About The Position

ITility is seeking a mission-focused Junior Accounting Specialist to join our Accounting and Finance team. The Junior Accounting Specialist will support the day-to-day operations of the Finance & Accounting department, with an initial focus on accounts payable, vendor invoice processing, payment preparation, and account reconciliations. This position will also assist with special projects and other accounting activities as needed. At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. We Value: The Drive to Perform Beyond Perceived Limits. The Desire to Find Significance in All We Do. The Passion and Compassion That Powers Both

Requirements

High school diploma or equivalent required; some college coursework in accounting, business, or a related field preferred.
No prior accounting experience required; training will be provided.
Basic proficiency in Microsoft Excel and other Microsoft Office applications, or the willingness and ability to learn.
Strong attention to detail and commitment to accuracy.
Good organizational skills and the ability to manage multiple tasks and deadlines.
Strong problem-solving skills and a willingness to ask questions and learn.
Effective written and verbal communication skills.
Ability to handle confidential financial information with discretion and professionalism.
Dependable, proactive, and willing to take ownership of assigned responsibilities.
Ability to work collaboratively with colleagues across the organization.

Responsibilities

Receive, review, code, and enter vendor invoices into the accounting system, ensuring transactions are recorded accurately and timely.
Verify invoices for appropriate supporting documentation, approvals, purchase orders, and other required information.
Research invoice discrepancies, duplicate invoices, and vendor account questions, escalating issues as appropriate.
Prepare vendor payments in accordance with established payment schedules and company procedures.
Assist with processing electronic payments, checks, and other approved payment methods.
Reconcile vendor statements to accounts payable records and research and resolve outstanding differences.
Maintain organized electronic and physical records of invoices, payment support, and other accounting documentation.
Assist with monitoring accounts payable aging and identifying invoices requiring follow-up.
Follow established approval procedures and internal controls to help ensure payments are accurate, properly supported, and authorized.
Perform routine account reconciliations and investigate discrepancies.
Assist with reconciling vendor accounts, credit card transactions, and other balance sheet accounts as assigned.
Research and resolve outstanding transactions and differences in accounting records.
Assist with month-end closing activities, including preparing schedules and supporting documentation.
Maintain accurate and complete accounting records in accordance with company policies and procedures.
Learn and assist with accounts receivable processes, including customer invoicing, as assigned.
Assist with recording and applying customer cash receipts to the appropriate customer accounts.
Help reconcile cash receipts to bank activity and accounts receivable records.
Assist with researching unapplied cash, outstanding receivables, and customer account discrepancies.
Progressively assume additional responsibility for accounts receivable, cash receipts, and related reconciliations as skills and experience develop.
Assist with accounting and finance projects, process improvements, and data cleanup initiatives.
Help organize and maintain accounting files, schedules, and supporting documentation.
Support the implementation and improvement of accounting procedures and controls.
Assist with gathering information for audits, financial reporting, and management requests.
Perform other accounting and finance duties as assigned.