Junior Accounting Associate

Probity Medical Research Inc•Waterloo, ON

11d•Hybrid

About The Position

Probity Medical Research (PMR), based in Waterloo, Ontario, Canada, is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials. As a rapidly growing company, PMR is committed to advancing clinical research through exceptional service. PMR is an equal-opportunity employer, offering competitive wages, healthcare benefits, and an inclusive work environment. PMR is seeking a detail-oriented Accounting Associate to support invoicing and payment processing across both internal accounting systems and third-party platforms. This role is responsible for ensuring accurate study-related billing, timely payment processing, and effective coordination with internal teams and external stakeholders. While the position offers flexibility for remote work, applicants must be available and willing to work on-site when required. On-site attendance may be infrequent but is necessary for select meetings, training, or operational needs.

Requirements

Strong attention to detail and accuracy
Excellent written and verbal communication skills
Strong organizational, prioritization, and time management abilities
Proficiency in Microsoft Office, particularly Excel
Ability to work independently while contributing effectively as part of a team
Adaptable, flexible, and collaborative
Strong analytical, problem-solving, and decision-making skills
Creative and innovative thinker with a process-improvement mindset
Diploma or bachelor’s degree in accounting, finance, or a related field
0-2 years of experience in accounting, accounts receivable, or accounts payable
Experience with Sage Intacct, Sage50, or comparable accounting software
Intermediate Excel skills, including working with multiple worksheets and formulas (mathematical, logical, statistical, and financial)
Experience following up on outstanding or rejected invoices
Strong critical thinking, logical reasoning, and analytical skills

Responsibilities

Prepare and submit invoices for study and patient-related activities through third-party platforms such as Greenphire and IQVIA
Process and mark payments based on remittance reports
Process sponsor payments received via third-party platforms
Record payments and accounts receivable in Sage and maintain accurate, up-to-date financial records
Follow up on outstanding study and visit payments in a timely manner
Ensure completeness and accuracy of Clinical Trial Agreements (CTAs), study reconciliations, and financial data
Track study-level payments, monitor pending items, and investigate or resolve rejected invoices
Maintain clear and professional communication with sponsors, clinical sites, and internal teams regarding invoicing and payment inquiries
Perform additional accounting and administrative tasks as assigned