Junior Accountant

The Carroll School•Wayland, MA

5d•Hybrid

About The Position

Carroll School is an independent day school serving students with language-based learning differences, including dyslexia, at campuses in Waltham, Lincoln, and Wayland, Massachusetts. The School helps students become academically skilled, confident lifelong learners and self-advocates, and is committed to an inclusive community that embraces diverse strengths, identities, and lived experiences. The Junior Accountant is a full-time, year-round staff position reporting to the Controller. The role performs staff accounting functions and helps ensure financial information is accurate and timely, with a major focus on accounts receivable, cash flows, and revenue. The Junior Accountant manages billing and customer inquiries, reconciles accounts, records deposits, and prepares monthly journal entries. The position also communicates accounting policies to employees, monitors compliance, and addresses issues as needed. The role supports financial reporting, monthly close, annual budgeting and audits, and routine Business Office operations. The work schedule is Monday through Friday, 8:00 a.m. to 4:00 p.m., with on-site presence required for at least four days per week. This is a benefits-eligible position. Target compensation is $67,000, with a range of $60,000–$80,000; the exact salary depends on experience and demonstrated expertise.

Requirements

Bachelor’s degree in accounting and at least 2 years of accounting experience, or a high school diploma and at least 5 years of accounting experience.

Nice To Haves

Experience in a public accounting firm or not-for-profit organization.
Strong knowledge of generally accepted accounting principles and fund accounting.
Excellent communication and interpersonal skills.
Familiarity with accounting and database software.
Proficiency with Excel and Google Sheets.
Interest in working in a mission-led organization and respect for the School’s vision.

Responsibilities

Serve as the primary parent contact for billing inquiries and manage tuition account setup, tuition statements, and family invoices for incidental charges.
Process, deposit, and record weekly checks and monthly electronic payments.
Reconcile accounts receivable for tuition, after-school, summer school, and special programs.
Run monthly aging accounts receivable reports and generate collection emails using templates.
Reconcile and track donations in collaboration with the Advancement office.
Create the tuition insurance roster and process tuition reimbursement claims.
Prepare gift-related audit schedules, including pledge files and temporarily restricted gifts.
Pull and provide cash receipts support for audits.
Request and provide gift-related support for the Form 990 tax return.
Support the month-end closing process and respond to budget manager inquiries.
Prepare journal entries and account reconciliations for monthly closing.
Support annual budget preparation in collaboration with school administrators and department heads.
Support annual financial and 403(b) audits, including preparing schedules and serving as a key auditor contact.
Ensure financial compliance in all reporting areas.
Assist with routine accounting and administrative tasks and interdepartmental follow-up communications.
Review invoices and reimbursement requests for completeness before passing them to the Controller or AP Coordinator for processing.
Review reimbursement transactions for missing receipts and obtain missing documentation.
Perform daily and weekly administrative tasks to support smooth office operations.