Junior Accountant
Cascale•Chicago, IL
•Remote
About The Position
The Finance Coordinator provides financial and administrative support to the organization by supporting Accounts Receivable, Accounts Payable, and Grant Administration. This is an excellent opportunity to use your finance skills to advance sustainability and nonprofit missions.
Requirements
- Bachelor’s degree (or equivalent) in finance, accounting or related field with at least [1] year of relevant experience
- Experience in financial management of projects and/or grants
- Good understanding of accounting, including accrued accounting, revenue recognition and audit requirements
- Strong analytical and problem-solving skills
- Excellent oral, listening, and written communication skills
- Ability to thrive in a fast-paced environment, managing multiple priorities
- Capability to work independently while collaborating with staff
- Keen attention to detail and a high level of accuracy
- Required expertise in computer and business software, including platforms such as QuickBooks Online, Microsoft Office Suite (Excel, Word, PowerPoint) applications, and Google Workspace
Nice To Haves
- Preferred experience with financial software such as Bill.com, Salesforce.com and Navan.com
- Mission-driven: Is motivated by sustainability and the mission of the organization.
- Team player: Has team-oriented experience and approach.
- Tech-savvy: Has the ability to understand and manage a variety of technology and software platforms to support the organization.
- Organized and detail-oriented: Is able to effectively manage many different moving parts (information, projects, software) to help keep the organization running smoothly.
- Excellent communicator: Is able to interact with people of all levels in a confident, professional manner.
Responsibilities
- Assist with the Accounts Payable function, by (amongst others) receiving and entering bills and ensuring timely payment.
- Assist with the review of purchase orders, pricing, payment terms, and other charges for accuracy.
- Support with maintaining financial relationships with service providers, addressing inquiries, issues, and facilitating payments.
- Assist with setting up vendors for payment, ensuring all necessary documentation is complete.
- Collaborate with staff on contract renewals.
- Assist with the monthly processing of expense reports and employee reimbursements.
- Assist with various tax related matters as necessary, including assisting with filing 1099 forms at year-end.
- Assist with the Accounts Receivable function, including (amongst others) issuing invoices to members and stakeholders in accordance with GAAP and internal policies and procedures.
- Track, record and reconcile all payments, ensuring timely and accurate accounting of all receivables processing.
- Manage the maintenance and updating of member and stakeholder files, including name or address changes, mergers, or contact changes.
- Support with handling inquiries from members and stakeholders related to invoices, supplier maintenance forms, banking details, and facilitating payments.
- Assist with invoice purchase orders and using online PO systems to ensure accurate and timely invoice payment processing.
- Assist with month-end and year-end activities, such as deferred revenue calculations, revenue accruals, and account reconciliations.
- Support grant administration activities such as tracking grant expenditures and ensuring compliance with grant guidelines and regulations.
- Generate financial reports for grantors and internal stakeholders, and if necessary assisting with grant proposals (including grant budgeting) and applications.
- Manage grant administration, including maintaining all grant-related documents and correspondence, and liaise with project teams for reporting and issue resolution.
- Provide general administrative support to the finance team in an organized, confidential manner, including maintaining organized records, files, and documentation.
- Assist with month end close, including ownership of specific tasks.
- Support the preparation of monthly financial reports, ensuring they are timely, accurate, and compliant with agreement terms.
- Assist with annual financial audit requirements.
- Familiarization with all accounts payable and receivables processes for potential operational backup.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
