Junior Account Payable Specialist

Asus Computer International•Markham, ON

6d•CA$45,000 - CA$60,000

About The Position

The Junior Accounts Payable Specialist is responsible for overseeing the end-to-end AP process, ensuring accuracy, compliance, and efficiency in payment operations. This role supports month-end close activities, manages complex vendor accounts, provides mentorship to junior team members, and drives process improvements and automation within the AP function under GAAP, tax regulations, and ASUS policies.

Requirements

Strong analytical, reconciliation, and problem-solving skills with attention to detail.
Proven ability to handle complex AP transactions and multi-currency environments.
Advanced proficiency in Excel (VLOOKUP, Pivot Table, INDEX/MATCH, Power Query preferred).
Proficient in Oracle or other large ERP systems.
Excellent time management, organizational, and communication skills.
Ability to work independently with minimal supervision in a fast-paced, results-driven environment.
Solid understanding of accrual accounting, GAAP, and AP best practices.
Strong interpersonal skills with the ability to collaborate effectively across departments.

Nice To Haves

Experience with process automation or system implementation projects considered an asset.

Responsibilities

Review, verify, and process operating expense invoices, shipping and payment requests in accordance with company policies and approval matrix.
Oversee invoice uploads and data accuracy within Oracle ERP, ensuring correct GL coding and cost center allocation.
Review vendor contracts and rate matrices to ensure billing accuracy and compliance with agreed terms.
Prepare, review, and post accruals and adjusting entries to ensure expenses are accurately reflected for month-end and year-end closing.
Perform detailed vendor account reconciliations and resolve discrepancies or aged items in collaboration with internal departments.
Act as AP subject matter expert for process optimization, automation, and system enhancement initiatives within Oracle and related AP modules.
Prepare monthly and quarterly operating expense variance analysis with insights into key cost drivers.
Review and ensure compliance with GST/HST/PST treatment on all invoices and assist with audit support for tax filings.
Collaborate with Finance, Procurement, and Logistics teams to ensure invoice accuracy, timely approvals, and proper documentation flow.
Support annual audit requests and prepare related reconciliations and schedules.
Support special projects and ad hoc financial analysis as assigned by the AP Manager.