Judicial Operations Coordinator (D7 Scott 112752)

State of Iowa•Davenport - 52801 - Scott County, IA

9d•Onsite

About The Position

The Iowa Judicial Branch is hiring a Judicial Operations Coordinator in Scott County, within District 7. The position provides scheduling, clerical, and judicial officer support to promote efficient court operations and maintain the accuracy and integrity of court records. Duties include processing case-related and other official court documents, assisting court users with questions and payments, and providing case-related information and support to judges, attorneys, law enforcement, and other agencies. Customer service is provided in person and by phone. The position may occasionally require travel to other counties within the judicial district. The role coordinates services necessary for courtroom operations and court users, including case scheduling, courtroom preparation, interpreter services, equipment and other resources, and ADA accommodations. It performs customer service and non-routine or complex court procedure tasks, supports judicial officers with preparation of documents, and helps with bookkeeping or basic accounting compliance tasks. The position is contract-covered, FLSA non-exempt, and classified as a non-merit position. New state employees are expected to start at the base of the stated pay range, with possible adjustments for relevant experience. Candidates must complete a NEOGOV application and attach a cover letter and resume. Final applicants are subject to a criminal background check.

Requirements

High school diploma or high school equivalency diploma.
Two years of full-time equivalent professional office experience in business support, court, or legal support; related education may substitute at a rate of 30 semester hours or academic equivalent for one year of experience.
Knowledge and understanding of court operations and case flow management.
Ability to adapt to changes in policies, procedures, directives, and amendments to laws and rules.
Ability to secure confidential information and maintain confidentiality.
Basic computer database and software skills.
Ability to prioritize work and meet deadlines.
Verbal and written communication skills.
Problem-solving skills and attention to detail.
Reliable transportation and ability to travel.
Ability to learn and navigate court-record-specific computer programs and technology.
Ability to communicate professionally in person and by phone with a variety of court users.

Nice To Haves

Experience with court or legal processes or terminology.
Experience with courtroom settings.
Experience with accurate record keeping.
Experience securing confidential information.
Professional office experience.

Responsibilities

Respond to inquiries from the general public, attorneys, judicial officers, and court employees.
Process case-related documents, including orders, warrants, applications, motions, complaints, bonds, exhibits, and other official court documents.
Provide in-person and phone-based customer service, including assistance with case-related questions, processing and recording payments, and providing copies.
Support judges, attorneys, law enforcement, and other agencies with case-related information and processing.
Arrange, assist with, and record interpreter services.
Coordinate resources, equipment, services, and ADA accommodations for court users.
Manage case scheduling and prepare courtroom operations.
Assist judicial officers with preparing orders, rulings, memoranda, correspondence, and other materials as needed.
Examine court documents, orders, files, and related materials for completeness and accuracy.
Perform bookkeeping or basic accounting compliance tasks, such as reconciliations or reports, to support audit compliance.
Assist with courtroom preparation, including court attendant services, jury management, and administration.
Travel occasionally to other counties within the judicial district.