Judicial Office Assistant

Minnesota Judicial Branch•Saint Paul, MN

2d•$52,764 - $79,260•Hybrid

About The Position

The Court Services Division within the Minnesota Judicial Center of the Minnesota Judicial Branch is accepting applications for a full-time Judicial Office Assistant. This position focuses on primarily supporting the Psychological Examiners unit and will provide general office and administrative support broadly within the Court Services division. This position will primarily provide administrative support within the court service division units, including database support, customer service, virtual and in-person meeting support, asset coordination, and managing supply inventory. This position will also assist the court services division by providing backup support for other units and programs, and assisting with other projects as requested. The successful candidate must feel comfortable in a fast-paced, professional work environment, and strong customer service orientation is essential.

Requirements

Associate degree from an accredited college or university in business, administrative support, or a related field. May substitute a high school degree, or equivalent, and additional experience, in lieu an associate's degree.
3-5 years of office/clerical experience.
Proficient in Microsoft Office applications, Teams technology, and SharePoint.
Demonstrated ability to develop effective working relationships throughout the organization and with external stakeholders.
Strong attention to detail.
Demonstrated ability to communicate effectively both orally and in writing.
Ability to multi-task and manage multiple priorities and projects under deadlines.
Ability to learn new skills and willingness to take on new projects as required.
Ability to take work direction from multiple stakeholders.
May require periods of extended sitting, standing, and walking.
Ability to lift items up to 25 pounds.

Nice To Haves

Experience coordinating large meetings both in-person and virtually.
Familiarity with Psychological Examination terminology and court processes related to psychological evaluations.

Responsibilities

Maintain databases for various programs.
Assisting internal and external customers with database support and troubleshooting.
Managing the equipment asset coordination information, entries, and audits.
Order office supplies.
Plan and prepare for meetings (schedule rooms, order and deliver refreshments, arrange set up for A/V equipment, order parking permits, copy meeting materials, etc.).
Assists staff in organizing data, information, documents, etc.
Provide quality customer service through the screening of telephone calls and emails, answering general inquiries about the office, and referring calls and emails to appropriate staff.
Assists with scheduling and hosting Teams meetings, and providing backup support as needed.
Receptionist duties including front reception desk back-up coverage 2-3 times a month and on an as-needed basis.
Assisting with other projects as assigned, including general assistance with project management.
Securing travel arrangements for staff as assigned.