Judicial Assistant II

Superior Court of California, County of Solano•Vallejo, CA

3d•Onsite

About The Position

Under general supervision, performs advanced journey level, complex, and highly confidential legal secretarial work for judges. This position is regular, full-time, represented and non-exempt from the Fair Labor Standards Act. This is a represented position.

Requirements

Knowledge of legal terminology, procedures and processes applicable to the assigned department.
Knowledge of legal and general recordkeeping systems and file maintenance methods.
Knowledge of specialized typing formats and legal documents.
Knowledge of correct English usage including spelling, grammar, and punctuation.
Knowledge of modern office equipment, including computers.
Knowledge of correspondence composition techniques.
Knowledge of all phases of the legal field including forms, procedures, citations and methodology.
Knowledge of office management principles, basic law library control; general office practices and procedures.
Knowledge of State statutes and Rules of Court (state and local).
Ability to exercise tact, courtesy, and efficiency in working under short-time deadlines.
Ability to exercise tact and discretion in dealing with the public and sensitive information.
Ability to prepare final documents from handwritten, typed or voice-recorded drafts, including formatting specialized documents.
Ability to determine proper and routine wording and phrases from handwritten documents and notations.
Ability to research regulations, citations, case status procedures and information from technical resource materials.
Ability to organize and prioritize work assignments.
Ability to handle multiple assignments concurrently.
Ability to maintain accurate records and make accurate arithmetical calculations; discover and correct errors in computations in submitted documents.
Ability to communicate effectively with people of diverse socio-economic backgrounds and temperaments.
Ability to maintain confidentiality of information.
Excellent written and oral communication skills.
High school diploma, GED, or equivalent.
Two (2) years of progressively responsible legal secretarial or administrative experience in a law office or as a Judicial Assistant, Courtroom Clerk, or comparable class in a Superior Court.

Nice To Haves

Education from an accredited college or university with coursework in business administration, criminal justice or a related field OR paralegal certificate may be substituted for up to one (1) year of experience.

Responsibilities

Composing, proofreading and editing documents including but not limited to correspondence, memoranda, orders of the court, statements of decision, judgments, opinions, criminal and civil jury verdict and findings forms, criminal and civil jury instructions.
Reviewing daily calendar files prior to judge’s review, for presence of necessary documents and pleadings.
Preparing documents using a variety of software applications.
Transcribing complex and/or confidential directions relative to orders, judgments, opinions, correspondence, hearings, and informal discussions.
Reviewing files, orders, judgments, and other documents submitted to the Court to ensure accuracy.
Screening telephone calls; taking and relaying inquiries and messages; communicating with stakeholders to update and/or verify information; arranging appointments, meetings, and conferences; making travel arrangements for judiciary; assisting other court personnel with policies, procedures, and rules of the court, and giving procedural information to the public, employees, and others.
Maintaining judicial records and files; updating chamber law libraries; ordering office supplies; preparing judicial travel claims for payment; verifying and maintaining inventory of equipment.
Coordinating with calendar clerks to maintain calendar system.
Entering and updating information in automated case management systems.
Performing other related work as required by business needs or as assigned.