Judicial Coordinator to Judge Parisi - Berks County Courts

County of Berks•Reading, PA

1d•Onsite

About The Position

The Judicial Coordinator is an integral member of the Judge's personal staff, assisting the assigned Civil, Criminal, Family, and/or Juvenile Judge of the Court of Common Pleas. The primary goal is to facilitate the organized, accountable, and expeditious movement of cases through the Pennsylvania judicial system, ensuring citizens have access to independent and fair justice. This specialized role supports the Judge in managing their caseload by preparing and maintaining records for various court proceedings (arraignments, pre-trials, trials, hearings), preparing daily and weekly court schedules, drafting orders for the judge's schedule and decisions, setting up courtrooms or meeting rooms (including data systems for tracking information and preparing orders), and generally assisting the Judge with daily duties. The position may also encompass some responsibilities typically handled by a Judicial Administrative Assistant.

Requirements

High School diploma or G.E.D.
Four years of secretarial experience, of which at least two must have been as a legal secretary.
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Knowledge of the rules of criminal and/or family court procedure.
Knowledge of the criminal and/or family code, as required by the presiding judge.
Knowledge of judicial courtroom procedures for preparing official documents for filing.
Knowledge of legal terminology and processes.
Knowledge of probation and parole procedures, to include sentencing guidelines and credit time served guidelines.
Knowledge of dependency procedures, to include guidelines for adjudicatory orders, permanency review orders, etc.
Knowledge of protection from abuse procedures, to include guidelines for various PFAD orders.
Knowledge of and the ability to query, retrieve, and input information into/from CPCMS, CMS, Justice Network, and other data systems utilized by the Court.
Knowledge of secretarial files management procedures and the proven ability to manage and retrieve files.
Demonstrated skill in the use of the following software: Microsoft Office Suite, email, Ominiforms, Offender Management System, Statewide Warrants System, PFAD, etc.
Knowledge of Common Pleas Court scheduling rules and procedures.
Knowledge of the roles and responsibilities of Court organizations in scheduling cases.
Ability to follow instructions and comply with them; knowledge of resources available if additional support is needed.
Ability to perform mathematical calculations, as set in the Sentencing Guidelines Manual.
Ability to research information in numerous automated data systems.
Ability to communicate effectively with strong interpersonal skills and superior oral and written communication skills.
Ability to multitask and prioritize assignments, analyze, and interpret written communications.
Quick decision-making and problem-solving skills.
Ability to perform a variety of complex tasks in accordance with pre-established policies, procedures, and standards.
Ability to handle stress.
Physical presence in the office is required.

Nice To Haves

Associate degree

Responsibilities

Prepare, maintain, and distribute court schedule; arrange or coordinate dates for trials, pre-trials, case status hearings, planning discussions, review boards, and other meetings.
Prepare courtroom or meeting room per the judge’s standing orders or daily instructions.
Set up and schedule video hearings with all involved parties, witnesses, attorneys, and other County Departments; work with the video scheduling coordinator to schedule such meetings with other counties and SCI’s.
Retrieve and provide the judge with the necessary files required to hear a case, prepare for a meeting, or plan an agenda.
Prepare court orders for the judge’s signature.
Notify Common Please judges, managers, employees, attorneys, and other appropriate people of the judge’s daily court and activity schedule.
File appropriate papers with the Clerk of Courts, Prothonotary, and/or Register of Wills.
Review and distribute pre-sentence investigations and complete all required sentencing forms.
Research credit time served for each defendant.
Complete probation and/or parole plea sheets.
Complete and forward all official papers and forms to the Adult Probation Office.
File and maintain paperwork for the judge.
Maintain all necessary forms in the courtroom in an electronic forms program and edit forms as needed.
Keep track of all orders placed on the record.
Coordinate jury requirements with Court Administration.
Assist the assigned judge’s staff in completing all tasks and responsibilities assigned by the presiding judge.
Post changes and updates to law books.
Direct defendants to the Adult Probation Office, if needed.
Advise the court of the following for driving under the influence offenders: mandatory ignition interlock condition for parole, intermediate punishment program status, accelerated rehabilitation disposition, etc.
Provide back-up to Judicial Administrative Assistant (JAA); cross-train in all aspects of JAA job.
Provide back-up to other positions, as needed.
Complete other duties and responsibilities as assigned.
Occasionally travel on an as-needed basis for training and to complete assigned duties.