Judicial Chambers Administrator

STATE OF NEVADA-JUDICIAL BRANCH • Carson City, NV

6d • Onsite

About The Position

The Judicial Chambers Administrator (JCA) serves as a floating confidential assistant to a Justice of the Supreme Court of Nevada. The Supreme Court of Nevada is the administrative head of all district, justice and municipal courts and has the authority to promulgate rules and regulations in all civil and criminal court matters relating to process, practice, procedures and appeals that have the force and effect of law. Position Overview The JCA provides legal, administrative, and executive-level support to a Justice; supervises chambers staff; manages workflow; prepares and reviews opinions, orders, and correspondence; oversees administrative systems; coordinates meetings and travel; and acts as the primary liaison for internal and external communications. This position will serve in a "floating" capacity and will fill in whenever necessary for all of the Supreme Court Justices. The role requires exceptional organizational ability, superior written and oral communication skills, sound judgment, and the capacity to work discreetly and effectively with judges, court personnel, government officials, and the public. This position is located in Carson City. Occasional evening and weekend work may be required.

Requirements

• At least five years of increasingly responsible legal administrative experience, including three years of advanced legal secretarial duties.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Ability to exercise discretion, maintain confidentiality, and manage complex, deadline-driven workloads.

Nice To Haves

• Strong legal research, editing, and document-management skills are highly preferred.

Responsibilities

• Exercise delegated authority and independent judgment in addressing administrative issues affecting chambers and Court operations, ensuring strict confidentiality.
• Resolve administrative matters not requiring the Justice’s direct attention and serve as executive liaison among chambers, Court departments, and external stakeholders.
• Communicate directives, track assignments, and maintain progress on all chambers tasks.
• Coordinate the Justice’s and chambers' schedules to meet deadlines for bench memoranda, opinions, orders, and rehearing matters.
• Develop and refine chambers procedures, workflows, and priorities.
• Supervise chambers staff, including law clerks, interns, and externs; provide orientation, training, and quality control of all work product.
• Review, edit, and proofread all chambers documentation, including draft opinions, orders, dissents, and concurrences.
• Manage document control for pending dispositions considered at en banc or panel conferences.
• Screen and prioritize calls, correspondence, and visitors, exercising discretion in determining urgent matters and coordinating responses.
• Maintain effective working relationships with courts statewide, state agencies, the Legislature, the Bar, the Executive Branch, media, and visiting delegations.
• Coordinate the Justice’s calendar, official engagements, and committee obligations; arrange meetings, prepare background materials, and support speech preparation.
• Organize Court-related events and receptions as needed.
• Arrange complex in-state and out-of-state travel for the Justice and chambers staff and prepare corresponding reimbursement claims.

Benefits

• Health Insurance: medical, dental, life and disability insurance programs for employees and dependents/family are offered.
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employee Retirement System (PERS).
• Deferred Compensation: The State has a voluntary deferred compensation program.
• No Nevada state income tax.
• Positions are eligible for Public Service Loan Forgiveness.
• Flexibility: a work-life balance beyond compare!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed