Judicial Assistant I, II, or III

Midvale City•Midvale, UT

7d•Onsite

About The Position

This position involves performing various administrative and clerical duties to expedite the preparation and processing of court cases. Responsibilities include scanning, e-filing, managing interpreters, handling front counter inquiries, issuing summons, receiving fines, and responding to public inquiries. The role requires processing cases from specific areas such as Small Claims, Traffic, or Criminal, depending on the level. Duties also encompass preparing case filings and reports, maintaining communication with allied government agencies and criminal justice system participants, researching source documents, typing various legal documents, performing in-court duties, making minute entries, handling cash and deposits, administering oaths, managing exhibits, and arranging for interpreters and video hearings. The position requires maintaining professionalism in the courtroom and adhering to established procedures and deadlines.

Requirements

High school diploma or equivalent with academic background in general office practices.
Up to one (1) year of experience providing exposure to routine administrative and clerical duties and responsibilities (for Judicial Assistant I).
One to three (1-3) years of progressively responsible experience in related duties and responsibilities (for Judicial Assistant II).
Three to four (3-4) years of court clerk experience providing exposure to routine administrative and clerical duties and responsibilities (for Judicial Assistant III).
Ability to type 45 wpm.
Ability to process cases from one area: Small Claims, Traffic, or Criminal (for Judicial Assistant I).
Ability to process cases from beginning to end in at least two areas: Small Claims, Traffic, or Criminal (for Judicial Assistant II).
Demonstrate complete knowledge in all three areas of the Court (Small Claims, Traffic, and Criminal) (for Judicial Assistant III).
Extensive knowledge of basic trial process and court administrative procedures.
Knowledge of telephone etiquette.
Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex (preferred but not necessary for II, extensive for III).
Ability to create and maintain accurate records and follow record retention schedules.
Ability to communicate effectively both orally and in writing.
Ability to use independent judgment.
Ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public.
Ability to follow written and oral instructions.
Ability to maintain professionalism in the courtroom at all times.
Must possess and maintain a valid Utah Driver's License.
Must be able to pass a pre-employment drug test, background check, and driving record check.
Must pass random background checks to maintain UCJIS access.
Must keep all OMS certificates current and in compliance if given access.

Nice To Haves

Spanish Speaking Preferred.
Possess above average employee performance evaluations (for Judicial Assistant II).
Possess exceptional annual employee performance evaluation (for Judicial Assistant III).
Possess exceptional employee performance evaluations (for Judicial Assistant III).
Able to conduct training and perform advanced clerical duties as assigned (for Judicial Assistant III).
Able to demonstrate proper process of cases and the Court policies and procedures (for Judicial Assistant III).

Responsibilities

Scanning, e-filing, managing interpreters, front counter duties, issuing summons, receiving fines, and responding to public inquiries.
Processing cases from specific areas (Small Claims, Traffic, or Criminal) depending on the level.
Preparing case filings, case disposition, and other related reports.
Forwarding or routing documents and reports to allied government agencies (BCI, DL).
Maintaining liaison and communications with agencies associated with the criminal justice system.
Researching source documents for relevant data to produce legal papers and court documents.
Typing various reports, memoranda, forms, abstracts, appeals, and other court documents.
Transmitting materials according to established procedures and deadlines.
Performing various in-court duties under supervision.
Making minute entries.
Handling cash, including receipt of cash and giving change, creating trust accounts, and other cash handling duties.
Opening and closing court as required.
Administering oaths to witnesses and jurors.
Marking, handling, and being responsible for keeping and releasing exhibits.
Arranging for interpreters and for video in custody hearings with jails throughout the state.
Receiving and dockets notices of appeal.
Balancing, verifying, and preparing daily deposits.
Typing or preparing a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
Training, assisting, and mentoring Judicial Assistants I and II (for Judicial Assistant III).
Performing in-court duties for all areas, including Arraignments, Videos, Pre-trials, Trials, Small Claims (for Judicial Assistant III).