Judicial Assistant I, II, or III

Midvale City•Midvale, UT

1d•$24 - $34•Onsite

About The Position

This job posting outlines three levels of Judicial Assistant: I, II, and III, with increasing responsibilities and experience requirements. The role involves preparing and processing court cases, handling administrative tasks, and performing in-court duties. The Judicial Assistant I is an entry-level position, while Judicial Assistant II requires more experience and the ability to process cases from beginning to end in at least two areas. Judicial Assistant III performs advanced duties, including training and handling complex cases from all court areas. All levels require a high school diploma or equivalent, strong administrative and clerical skills, and the ability to maintain professionalism in the courtroom. Spanish speaking is preferred for all levels.

Requirements

High School diploma or equivalent with academic background in general office practices.
Ability to type 45 wpm.
Ability to process cases from one area: Small Claims, Traffic, or Criminal (for JA I).
Ability to process cases from beginning to end in at least two areas: Small Claims, Traffic, or Criminal (for JA II).
Demonstrate complete knowledge of all Judicial Assistants' job duties (for JA III).
Demonstrate complete knowledge in all three areas of the Court (Small Claims, Traffic, and Criminal) (for JA III).
Extensive knowledge of basic trial process and court administrative procedures; knowledge of telephone etiquette.
Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex.
Ability to create and maintain accurate records and follow record retention schedules.
Ability to communicate effectively both orally and in writing.
Ability to use independent judgment.
Ability to establish and maintain an effective working relationship with employees, attorneys, representatives of allied agencies and the public.
Ability to follow written and oral instructions.
Ability to maintain professionalism in the courtroom at all times.
Must possess and maintain a valid Utah Driver's License with periodic verification by the City.
Must be able to pass a pre-employment drug test, background check, and driving record check.
Must pass random background checks to maintain UCJIS access.
Must keep all OMS certificates current and in compliance if given access.

Nice To Haves

Spanish Speaking Preferred
Extensive skill in word processing and computer programs such as CORIS, OMS, UCJIS and Versadex preferred but not necessary (for JA II).
Ability to train Judicial Assistants I (for JA II).
Ability to train and perform advanced clerical duties as assigned (for JA III).
Possess exceptional annual employee performance evaluation (for JA III).
Possess exceptional employee performance evaluations (for JA III).

Responsibilities

Prepares case filings, case disposition and other related reports and forwards or routes documents and reports to allied government agencies (BCI, DL).
Maintains liaison and communications with agencies associated with the criminal justice system such as police department warrants divisions, bail bondsmen, prosecuting attorney offices, defense attorneys, public defenders, adult probation and county offices.
Research source documents for relevant data to produce legal papers and court documents.
Types various reports, memoranda, forms, abstracts, appeals, and other court documents; transmits materials according to established procedures and deadlines.
Performs various in-court duties under close supervision.
Makes minute entries.
Cash handling includes receipt of cash and giving change, creating trust accounts and other cash handling duties as necessary.
Opens and closes court as required.
Administers oath to witnesses and jurors.
Marks, handles, and is responsible for keeping and releasing exhibits; arranges for interpreters and for video in custody hearings with jails throughout the state.
Receives and dockets notices of appeal.
Balances, verifies and prepares daily deposits; types or prepares a variety of court records including bench warrants, commitment and release orders, orders to show cause, defaults, motions, judgments, court minutes, and all other orders of the court.
Perform other duties as assigned or required.