Judicial Assistant Team Lead
About The Position
The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. The Court of King’s Bench is the Superior Trial Court for the Province, hearing trials in civil and criminal matters and appeals from decisions of the Court of Justice. If you are a professional, highly motivated individual with excellent interpersonal and communication skills (oral and written) that desires and possesses the ability to lead and supervise a team of judicial paralegals, here an exciting opportunity for you to work within the Court of King’s Bench. As a Judicial Assistant Team Lead, you will report to the Manager of Operations and will be responsible for supervising a team as well as working independently. You will also be responsible for providing comprehensive executive and legal support to up to five Justices of the Court of King’s Bench, in addition to also performing the duties of a Judicial Assistant Team Lead.
Requirements
- A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least three years progressively responsible related experience.
- Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.
- Lifting/moving up to 25 pounds
- This position involves bending, walking or using the elevator to access different floors within the courthouse, and pushing or pulling a cart for file movement between floors.
- Typing speed of at least 60 WPM is required.
Nice To Haves
- Previous experience as a Judicial Assistant/Paralegal/ Executive Assistant
- A Legal Assistant Diploma
- One or two years of supervisory experience.
- Experience working in a Court environment, preferably with the Court of King’s Bench
- Experience working in M365 environment.
Responsibilities
- Providing executive and paralegal support to the justices
- Participating in the recruitment process and coordinating onboarding and training for new judicial paralegals
- Administering the performance planning process for judicial paralegals ensuring that goals are set, reviewed and achieved and handling performance concerns
- Supervising, mentoring and coaching staff
- Managing leave requests, absences and time entries ensuring adequate coverage for the justices is maintained
- Monitoring workloads, reallocating/delegating work and assisting with prioritization of tasks
- Reviewing and seeking approval for requests for professional development
- Conducting regular staff meetings
- Building a collaborative environment which supports productivity and helps to achieve positive outcomes
- Ensuring appropriate supplies are maintained
- Participating in leadership initiatives and various projects
- Assessing, negotiating, coordinating, assigning, and monitoring matters
- Managing calendars and limited scheduling duties
- Documenting and processing various claims/expenses
- Typing, formatting, editing and proofreading judgments, including research, to ensure accuracy of the finished product prior to filing
- Carrying out legal research and analysis for diverse and complex issues associated with cases
- Preparing materials for court and/or attending court/meetings
- Handling sensitive and confidential information
- Providing comprehensive file management and associated consultation and specialized services for assigned cases
- Handling incoming telephone inquiries
- Coordinating travel arrangements often of a complex nature
- Coordinating meetings and conferences, which includes organizing and assembling all documents required
- Performing backup duties for other Judicial Paralegals
- Performing other related administrative tasks as requested
Benefits
- Public Service Pension Plan (PSPP) OR Management Employee Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Positive workplace culture and work-life balance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
