Judicial Assistant - Floater

J.B. Hunt Transport Services, Inc.•Phoenix, AZ

3d•Hybrid

About The Position

The Judicial Assistant – Floater works directly with Superior Court Commissioners and Superior Court Judges as their administrative right hand to provide essential support in the pursuit of our dedication to providing a safe, fair, and impartial forum for resolving disputes. Assignments are based on the needs of the Judicial Branch and assignments will be at one of our 4 Superior Court regions across the valley. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High school diploma or GED
Three (3) years of administrative experience
Must possess or obtain a valid Arizona driver’s license at the time of hire.

Nice To Haves

Experience as a Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
An equivalent combination of post-secondary education may be substituted on a year-for-year basis.
Experience working in a court system, law office, or other legal setting.
Knowledge Of: Office procedures and practices Principles and processes for customer service standards and procedures.
Skill In: Verbally communicating with others to convey information effectively.
Communicating effectively in writing as appropriate for the needs of the audience.
The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, and OnBase.
Ability To: Learn, understand and properly apply Court policies and procedures, legal terminology and practices, and the legal requirements for processing court documents.
Utilize a multi-line telephone system, For the Record, and copy machines.
Understand and follow brief oral and written instructions in a concise and accurate manner.
Make sound decisions in accordance with regulations, policies, and procedures.
Maintain a court calendar
Work effectively with judges, commissioners, attorneys, court personnel, and the public.

Responsibilities

Provides all administrative support to Family Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant.
Prepares, maintains, and revises daily court calendars, including, setting hearings/trial dates and processing motions.
Arranges for interpreters and other court services as necessary.
Reviews case files for completeness and contacts interested parties for missing information.
Prepares information for Judge's or Commissioner's review prior to hearings.
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
Assists in case flow management with daily input of hearing outcomes into the court database.
Willingly provides coverage to any assigned location based on the needs of the Judicial Branch.
Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
Works collaboratively with other Judge or Commissioner divisions to offer support as necessary.
Effectively utilizes the following programs and equipment: MS Outlook, Word, Excel, Teams, iCIS, OnBase, eFile, multi-line telephone system, For the Record and copy machine.
Provides administrative support for customer service as necessary.