Judicial Assistant - Floater

J.B. Hunt Transport Services, Inc.•Phoenix, AZ

21h•Onsite

About The Position

The Judicial Assistant - Floater provides administrative or executive assistant work of in support of a Probate/Mental Health Court commissioner or judge and/or departmental administrative areas as assigned. About The Superior Court: The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair, and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative, and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

High School diploma or GED.
Three (3) years of administrative experience.
Must possess or obtain by the time of hire, a valid Arizona driver's license
Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents. Principles and processes for customer service standards and procedures.
Skill In: Verbally communicating with others to convey information effectively. Communicating effectively in writing as appropriate for the needs of the audience. The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, OnBase, and GoToMeeting. The following equipment: multi-line telephone system, For the Record, and copy machine.
Ability To: Understand and follow quickly and accurately brief oral and written instructions. Make sound decisions in accordance with regulations, policies, and procedures. Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
An equivalent combination of post-secondary education and experience
Experience working in a court system, law office, or other legal setting.
Experience in Probate/Mental Health Court Administration.
Knowledge of Probate/Mental Health Court procedures, legal terminology, and the legal requirements for processing court documents.
Experience interacting with judges, commissioners, and attorneys.

Responsibilities

Provides all administrative support of Probate/Mental Health Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant.
Prepares, maintains, and revises daily court calendars, including setting hearings/trial dates and processing motions.
Arranges for interpreters, court reporters, and special assignments as necessary.
Reviews case files for completeness and contacts interested parties for missing information.
Prepares information for Judge's or Commissioner's review prior to hearings.
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
Assists in case flow management with daily input of hearing outcomes into the court database.
Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
Works collaboratively with other Judge or Commissioner divisions to offer assistance in time of need by posting minute entries, processing incoming division mail, or updating division calendar activity reports.
Provides administrative support for Probate Court Administration, including providing assistance at the Probate Customer Service Window, answering phone calls, reviewing Cal-Acti reports.