Judicial Administrative Specialist IV

State of Delaware•Dover, DE

About The Position

This is the fourth level of judicial administrative specialist work, providing high-level judicial administrative support for an entire court, on behalf of a Court Administrator. In addition to work performed at the Judicial Administrative Specialist III level, employees perform a broader scope of work with greater latitude in problem-solving and decision-making. An employee at this level serves at the pleasure of the Court Administrator and is the personal/confidential assistant to the Administrator and leadership team. Work includes frequently representing the Court Administrator in a variety of situations to resolve escalated issues, maintain effective communications, and support on-going operations, programs, and services of the assigned court.

Requirements

One year of experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
Three years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
Three years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
Two years' experience in providing guidance and consultation to management, customers, and others on administrative matters.
One year of experience in preparing and maintaining accurate legal and other court-related records, files, and reports.
Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Responsibilities

Serves as a liaison with the public, clients, attorneys, court staff, and others to exchange information.
Applies and explains court services and Judicial Branch rules, regulations, standards, policies, and procedures.
Assures effective coordination of functions for operational staff, judicial staff, and judicial officers, as well as stakeholder coverage of calendars.
Schedules, coordinates, and confirms details on court calendars including meetings, hearings, appointments, or events.
Creates formatted documents, generates and shares presentations, manages schedules, and develops and manages spreadsheets.
Drafts, manages, and distributes communications and other materials for public and/or internal use, which includes assisting with the distribution of legal paperwork to appropriate units and parties.
Creates, coordinates, and maintains legal and other court-related documents, files, and reports.
Establishes tracking and monitoring systems, including record-keeping systems or logs, to ensure effective, accurate, and easily retrievable information, and conducts follow-up for timely resolution of matters.
Ensures records are maintained in compliance with retention schedules and applicable policies and procedures pertaining to security and confidentiality of legal records.
Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking, or performing related support work.
Participates in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
Arranges for the delivery of supplies and paperwork necessary to maintain essential functions.
Performs other related duties as required.