Judicial Administrative Specialist IV

State of Delaware•Dover, DE

1d•Hybrid

About The Position

The incumbent will provide confidential administrative and operational support to the Court Administrator while also working closely with the Human Resource Manager to perform and support human resource (HR) functions at the court level. Administrative responsibilities include coordinating and monitoring administrative activities, preparing and reviewing correspondence and documents, facilitating communications with judges, court staff, and other court partners. The incumbent may research issues, develop recommendations, and support the implementation of court programs, services, policies, and initiatives. In collaboration with the HR Manager, the incumbent may assist with recruitment and selection activities, timekeeping and payroll activities, records and documentation, compliance activities, and other HR assignments. The position may require occasional travel to our Kent and Sussex County locations.

Requirements

One year of experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
Three years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
Three years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
Two years' experience in providing guidance and consultation to management, customers, and others on administrative matters.
One year of experience in preparing and maintaining accurate legal and other court-related records, files, and reports.
Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Nice To Haves

One year of professional human resource experience.

Responsibilities

Serves as a liaison with the public, clients, attorneys, court staff, and others to exchange information.
Applies and explains court services and Judicial Branch rules, regulations, standards, policies, and procedures.
Assures effective coordination of functions for operational staff, judicial staff, and judicial officers, as well as stakeholder coverage of calendars.
Schedules, coordinates, and confirms details on court calendars including meetings, hearings, appointments, or events.
Creates formatted documents, generates and shares presentations, manages schedules, and develops and manages spreadsheets.
Drafts, manages, and distributes communications and other materials for public and/or internal use, which includes assisting with the distribution of legal paperwork to appropriate units and parties.
Creates, coordinates, and maintains legal and other court-related documents, files, and reports.
Establishes tracking and monitoring systems, including record-keeping systems or logs, to ensure effective, accurate, and easily retrievable information, and conducts follow-up for timely resolution of matters.
Ensures records are maintained in compliance with retention schedules and applicable policies and procedures pertaining to security and confidentiality of legal records.
Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking, or performing related support work.
Participates in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.
Participates in interviews, meetings, conference calls and/or presentations.
Explains and supports human resource related actions and recommendations.
Reports on workplace risk management issues to leadership (e.g., safety, health).
May calculate, resolve discrepancies and report on data for an agency’s payroll.
Arranges for the delivery of supplies and paperwork necessary to maintain essential functions.
Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
Uses automated human resources information systems to research and report on data and may perform quality reviews of data in systems.
Performs other related duties as required.