Judges Secretary 1 (Criminal)

New Jersey Courts•Mays Landing, NJ

6d•Onsite

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters.

Requirements

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.

Nice To Haves

Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Responsibilities

Conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers
Proofreading typed material for accuracy and correct punctuation, spelling, and grammar
Performing data entry into systems
Coordinating and communicating the judge's schedule with division administration and case management personnel
Preparing and submitting local and state reports
Managing of incoming and outgoing communications, including mail, telephone, case conference calls, scheduling, and moderating court events remotely utilizing various platforms such as Zoom and Teams, and follow-up of the same
Procuring supplies. equipment, and inventory for chambers
Formatting and typing charges, judicial opinions, and other legal documents
Composing routing correspondence, such as form letters or standard replies to inquiries
Composing non-routine correspondence
Filing records
Additional duties as required and assigned