Jr Staff Accountant

Norma Precision•Garden City, KS

5d•Onsite

About The Position

The Junior Staff Accountant supports the Finance department with day-to-day accounting activities, account reconciliations, accounts receivable collections, transaction processing, and financial reporting. This role works under the direction of the Controller and helps maintain accurate, complete, and timely financial records while following established accounting procedures and Company policies. The position requires strong attention to detail, professional communication, sound judgment, and the ability to manage multiple priorities and deadlines. The Junior Staff Accountant will communicate with internal departments, customers, vendors, and other business partners as needed.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
An equivalent combination of education and relevant experience may be considered.
Up to two years of accounting, accounts receivable, collections, bookkeeping, internship, or other relevant professional experience preferred.
Basic knowledge of accounting principles and general ledger concepts.
Working knowledge of accounts receivable and collection practices, with the ability to communicate respectfully and firmly regarding past-due balances.
Proficiency with Microsoft Excel, Outlook, and other standard office applications; ability to learn accounting and expense-management systems.
Strong numerical accuracy, analytical ability, and attention to detail.
Excellent verbal and written communication skills.
Ability to organize work, meet deadlines, manage multiple priorities, and follow established procedures.
Ability to work independently while collaborating effectively with colleagues across departments.
Professional demeanor and ability to interact effectively with customers, vendors, employees, and management.
Ability to maintain confidentiality and exercise discretion when handling financial and customer information.

Nice To Haves

Experience in a manufacturing or distribution environment is helpful but not required.

Responsibilities

Assist with general ledger entries, account analysis, and month-end and year-end closing activities.
Reconcile assigned balance sheet, bank, credit card, and other general ledger accounts; research and resolve discrepancies promptly.
Record, monitor, and maintain accurate accounting transactions, including intercompany activity, in accordance with established procedures.
Support the preparation of routine financial reports, schedules, account reconciliations, and variance explanations for management review.
Assist with internal and external audit requests by preparing schedules, gathering documentation, and responding to routine information requests.
Process banking activity and support daily bank reconciliations and cash reporting.
Assist with weekly accounts payable payment processing and related documentation, as assigned.
Manage corporate credit card receipts, reconcile charges, record transactions, and assist with administration of the expense management system.
Process receiving documentation and work orders for Manufacturing, ensuring transactions are complete and accurately recorded.
Assist with the preparation of monthly sales commission reports and payment support.
Maintain organized and complete accounting records in accordance with Company recordkeeping requirements.
Collaborate with Finance and other departments to resolve routine accounting questions and transaction discrepancies.
Identify process issues and recommend practical improvements to strengthen accuracy, efficiency, and internal controls.
Perform other duties and special projects as assigned.
Monitor accounts receivable aging and proactively follow up on past-due customer balances by telephone and email.
Contact customers in a professional and timely manner to request payment, confirm payment status, and resolve routine invoice or account questions.
Document collection activity, customer commitments, disputes, and follow-up dates in the applicable accounting or customer record system.
Coordinate with Sales, Customer Service, Shipping, and Finance to research short payments, deductions, credits, pricing questions, proof-of-delivery requests, and other account discrepancies.
Prepare and distribute customer statements, invoice copies, credit memos, and supporting documentation as needed.
Apply and reconcile customer payments or provide payment application support, as assigned.
Escalate unresolved disputes, broken payment commitments, significant past-due balances, or other collection concerns to the Controller in a timely manner.
Assist with credit holds, account reviews, bad-debt support, and collection reporting in accordance with Company procedures and management direction.
Maintain professional customer relationships while protecting the Company’s financial interests and handling account information confidentially.