Global Operations - Jr. Office Manager

CAA Club Group•New York, NY

4d•$23 - $31•Onsite

About The Position

The Junior Office Manager will oversee day-to-day office operations at the Beanstalk Office in NYC. This role serves as the primary point of contact for visitors while also supporting the day-to-day operations of a small office. This role combines front-of-house hospitality with operational oversight to ensure the office runs smoothly, professionally, and efficiently.

Requirements

Strong organizational and multitasking abilities
Excellent communication skills, both written and verbal
Experience with office management or administrative support
Ability to work independently and manage multiple tasks across various locations

Responsibilities

Serve as the first point of contact for clients, colleagues, and visitors, providing a professional and welcoming front-of-house experience
Greet guests upon arrival, manage visitor check-in through the Envoy platform, and notify hosts of arrivals
Answer and direct incoming phone calls and respond to general inquiries
Maintain a clean, organized, and professional reception and lobby area
Demonstrate strong situational awareness and ensure a safe and well-managed front office environment
Oversee the day-to-day operations of the office to ensure a well-maintained and functional workplace
Coordinate office maintenance, repairs, and installations with building management and vendors
Manage office supplies, inventory, and replenishment of food, beverages, and shared office resources
Maintain organization and presentation of shared spaces, including the kitchen, common areas, and meeting spaces
Coordinate deliveries, office services, and supply shipments
Ensure services and supplies are delivered in a timely and cost-effective manner
Assist with coordinating internal meetings and office gatherings as needed
Support meeting room readiness and coordinate with facilities or tech teams for any setup needs
Support new employee onboarding logistics, including workspace readiness, badge coordination, and office orientation
Coordinate with HR, Facilities, and Technology teams to support workplace initiatives and employee needs
Liaise with the technology team to troubleshoot minor issues and escalate more complex requests
Manage office access badges and coordinate with building security as needed
Support cross-office coordination for supply orders or operational needs
Assist with special projects and administrative initiatives as assigned