Jr. Litigation Group Coordinator

Mayer LLP • Remote - Texas, TX

10d • Hybrid

About The Position

Mayer LLP is hiring a Jr. Litigation Group Coordinator to provide deadline, matter, administrative, mediation, and records support to its litigation group. The role helps keep litigation matters organized and moving forward by coordinating calendars and tasks, supporting matter openings and closings, maintaining team and client resources, and following up with attorneys and other team members on assigned work. The position also supports attorney bar and CLE compliance, mediation logistics, electronic case files, and occasional client or team events.

Requirements

• Prior experience in a litigation environment is required.
• Working knowledge of the litigation process and understanding of how cases progress from inception through resolution.
• Strong understanding of litigation deadlines, calendaring, and task management.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple matters, deadlines, and priorities simultaneously.
• Strong follow-up skills and ability to track outstanding items through completion.
• Ability to professionally hold attorneys, paralegals, and other team members accountable for deadlines and assigned tasks.
• Ability to anticipate needs, identify potential issues, and proactively communicate with the team.
• Strong written and verbal communication skills.
• Ability to adapt quickly when priorities change.
• Strong judgment and discretion when handling confidential client and firm information.
• Proficiency with Microsoft Office and legal technology systems.
• Ability to work independently and effectively as part of a collaborative litigation team.

Nice To Haves

• Litigation defense experience is preferred.
• Experience as a litigation legal secretary, paralegal, litigation coordinator, or similar legal support role is strongly preferred.
• Experience with iManage and litigation-related case management systems is a plus.

Responsibilities

• Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team.
• Calendar follow-up tasks on various matters and track assigned tasks through completion.
• Maintain team trial schedules, including monitoring trials and significant case events for the next two years.
• Assist with developing and maintaining matter-specific task lists and workflows.
• Assist with opening new matters and accurately entering required information and documentation.
• Assign teams and establish appropriate tasks when new matters are opened.
• Assist with closing matters and completing required closing procedures.
• Maintain accurate case lists for individual team members and the litigation group.
• Assist with new-matter procedures and checklists for attorneys and paralegals.
• Help create and maintain client-specific guidelines, templates, and workflows.
• Provide day-to-day administrative support to the litigation group.
• Maintain team lists, forms, resources, and other administrative materials.
• Assist with team purchases and administrative requests.
• Coordinate and maintain group-related records and information.
• Assist with vendor invoices and routine financial or administrative items.
• Assist with year-end collections activities as needed.
• Assist with client holiday gifts and other client-related administrative projects.
• Assist with TIDA events and other client outings or events as needed.
• Maintain attorney CLE records and requirements, monitor bar and CLE renewal requirements across applicable states, and help attorneys track hours, renewals, registrations, and related documentation.
• Maintain organized records to support timely completion of bar and CLE requirements.
• Assist with administrative aspects of mediation preparation and coordination, including invoices and payments, sending virtual meeting links and logistics, distributing reports and related materials, and following up on outstanding tasks.
• Assist with maintaining organized electronic case files and shared drives.
• Monitor the G: drive for older files and assist with transferring appropriate materials to iManage.
• Assist with periodic file purging and document organization projects.
• Ensure files and administrative records are maintained in accordance with firm and client requirements.

Benefits

• Competitive quarterly bonus plan based on monthly billables, with the ability to earn an additional $52,000 annually.
• Health, dental, and vision benefits beginning on the first day of the month after starting with the firm.
• 10 company holidays and 4 early release days.
• Hybrid schedule: 3 days per week in the office and 2 days per week at home.
• 401(k) with a firm match based on the previous year's revenue; the firm matched up to 6% in 2024.
• Employee referral bonus of $2,000–$4,000.
• Annual bar dues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed