Journal Clerk - Colorado Senate

State of Colorado • Denver, CO

4d • Onsite

About The Position

The Colorado State Senate is seeking a very organized, professional individual to serve as the Journal Clerk. This highly visible role acts as the official record-keeper for the Senate and accurately documents and preserves the legal integrity of all legislative proceedings. Punctuality, attendance, professionalism, and a keen attention to detail are essential. If you are looking for a fast-paced environment where you can observe and participate in the legislative process firsthand, this is the perfect opportunity.

Requirements

• Ability to utilize Microsoft Office Suite, Google Workspace, and Zoom efficiently to manage schedules, track records, and facilitate virtual meetings.
• Ability to work in a strictly nonpartisan manner within a highly partisan environment.
• Strong independent work ethic with exceptional organizational and executive function skills.
• Ability to remain calm under pressure in a fast paced and unpredictable environment.
• Superior verbal and written communication abilities.
• Ability to work closely, cooperate, and maintain strong relationships with legislative staff and interact professionally with legislators.
• Proactively seeks assistance and guidance from a supervisor when necessary.
• Bachelor’s degree from an accredited institution required (professional experience may be substituted for the educational requirement on a year-for-year basis).
• During the Legislative Session (January – May): Candidates must commit to full-time, daily in-person availability with flexibility to work extended evening hours or weekends based on the Senate schedule throughout the session.
• Discretionary leave and personal vacations cannot be accommodated during the legislative session.

Nice To Haves

• Supplemental experience with WordPerfect software is strongly preferred to support technical document workflows.
• Experience in professional editing, macro-based workflows, or legislative environments is preferred.
• Previous legislative experience is not required, but a strong interest in the legislative process is preferred.
• Between Sessions (June-December: Work transitions to a more flexible schedule with one optional work-from-home day per week and reduced core hours.

Responsibilities

• Starting a new journal daily, pre-building it with known elements from the agenda and calendar, and following the day's proceedings to record all actions in the exact order they occur.
• Accurately inputting bill/resolution titles, roll call votes, cosponsors, Governor Appointment letters, Committee Reports, and floor amendments.
• Getting the journal proofread daily for accuracy of content, formatting, and grammar.
• Maintaining official journal documents for State Archives.
• Sending the daily journal to print, publishing a PDF cumulative journal online, and ensuring a final hard copy is signed by the President and Secretary.
• Completing the addendum (for post-session actions), compiling all final index documents, preparing the final journal for hard copy publication and electronic completion, and submitting all associated files and documents to State Archives.
• Other tasks/projects as assigned by the Secretary of the Senate or the Managing Clerk.

Benefits

• Public Employees Retirement Association (PERA) plans
• Comprehensive health, dental, vision, and basic life insurance
• Monthly RTD transit pass and paid parking included
• Paid holidays, short-term disability, and paid time off during inclement weather closures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level