Jobsite Administrator - El Paso, TX

Military Spouse Corporate Career Network•El Paso, TX

7h•Onsite

About The Position

The Jobsite Administrator supports daily office operations for multiple departments and projects across the region through a variety of administrative and clerical duties. This service-oriented team member takes initiative, works independently, and adapts quickly in a fast-paced work environment. The role is based onsite in El Paso, Texas. The position provides administrative support to office executives and the Estimating, Marketing, and Operations departments, as well as broader regional operations. Duties include managing visitors and calls, calendars and meeting logistics, correspondence, office supplies and equipment, payroll and invoices, mail, security access and badging, travel, events, fleet records, and new-hire onboarding. The role involves regular computer and office-equipment use, frequent communication with employees and external stakeholders, and occasional movement around the office. The position requires light physical effort, including occasionally exerting up to 25 pounds of force. A Notary certification or certificate must be acquired within 60 days of hire.

Requirements

At least 2 years of administrative experience.
Comprehensive proficiency in the current version of Microsoft Word, Excel, and Outlook.
Excellent oral and written communication skills and a customer-service orientation.
Collaborative, innovative, and a quick learner.
Strong attention to detail, organization, and ability to multitask.
Obtain a Notary certification or Notary Certificate within 60 days of hire.
Ability to meet the described light-work physical requirements, including occasionally exerting up to 25 pounds of force.

Nice To Haves

Associate degree preferred.

Responsibilities

Greet visitors and industry partners and assist with check-in using the visitor management system.
Answer the central phone line and direct calls to appropriate personnel.
Provide administrative support to office executives and the Estimating, Marketing, and Operations departments, along with regional operational needs.
Manage and update the regional calendar, oversee conference-room scheduling, and arrange food and beverages for meetings as needed.
Compose and manage routine correspondence for personnel at all levels.
Maintain office machines, equipment, and supplies by checking inventory, ordering supplies, and scheduling routine service appointments.
Submit weekly payroll for office personnel and process weekly invoices.
Check and distribute mail daily.
Coordinate building security access and parking; process badging and renewals for federal base access and maintain the region-wide badging spreadsheet.
Arrange travel and hotel accommodations for executives and other employees as needed, and assist with special-event planning.
Maintain vehicle registration, safety inspection, and insurance records for the company fleet.
Track vehicle locations and transfers using an equipment spreadsheet.
Help with new-hire onboarding through UKG Onboarding.