Jobsite Administrator - Aiken, SC

Military Spouse Corporate Career Network•Aiken, SC

6d•Onsite

About The Position

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment. At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Requirements

Service-oriented team member
Ability to take initiative
Ability to work independently
Ability to adapt quickly in a fast-paced work environment

Responsibilities

Greet visitors/industry partners and help with check-in via visitor management system
Answer the central phone line and direct incoming calls to appropriate personnel
Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall
Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed
Compose and manage routine correspondence to all levels of personnel
Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments
Submit payroll weekly for all office personnel and process weekly invoices
Check and distribute mail daily
Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet
Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events
Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date
Track vehicle location and transfers via equipment spreadsheet
Responsible for helping with the New Hire onboarding via UKG Onboarding.