Jobsite Administrator - El Paso, TX

Military Spouse Corporate Career Network • El Paso, TX

1d • Onsite

About The Position

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.

Requirements

• 2+ years administrative experience
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook
• Excellent oral and written communication skills; customer service oriented
• Collaborative, innovative, and quick learner
• Great attention to detail, organized, and ability to multitask
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Nice To Haves

• Associate degree preferred

Responsibilities

• Greet visitors/industry partners and help with check-in via visitor management system
• Answer the central phone line and direct incoming calls to appropriate personnel
• Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall
• Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed
• Compose and manage routine correspondence to all levels of personnel
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments
• Submit payroll weekly for all office personnel and process weekly invoices
• Check and distribute mail daily
• Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date
• Track vehicle location and transfers via equipment spreadsheet
• Responsible for helping with the New Hire onboarding via UKG Onboarding.

Benefits

• company-paid medical insurance
• life insurance
• accidental death & dismemberment
• long-term disability
• 401(K) retirement plan
• employee assistance program (EAP)
• paid time off beginning upon hire

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree