Job File Coordinator
About The Position
Every file tells a story of a home put back together. You make sure it has a happy ending. When disaster strikes, our crews are the first ones through the door - but it's the Job File Coordinator who keeps the whole operation running behind the scenes. You're the connective tissue between the field, the office, the customer, and the insurance company, making sure every job moves smoothly from first call to final invoice. If you're the kind of person who color-codes your to-do list, never lets an email sit unanswered, and gets genuine satisfaction from a perfectly organized file - we want to talk to you.
Requirements
- 1–3 years of experience in this or a similar role preferred
- Outstanding organizational skills and an eye for detail - you catch what others miss
- Strong written and verbal communication; comfortable on the phone with customers and adjusters
- Ability to juggle multiple job files at once without losing track of a single one
- A calm, professional presence when situations get stressful - because for our customers, this is often the worst day of their year
- Proficiency in Microsoft Office; comfort learning new software systems
- A team-first attitude and willingness to jump in wherever the office needs support
Nice To Haves
- Previous experience in office administration, customer service, insurance, or project coordination is a plus
Responsibilities
- Manage job files from first notice of loss through final closeout - nothing slips through the cracks on your watch
- Monitor job status, work-in-progress, and audit compliance across an active caseload
- Build preliminary estimates and prepare accurate job file documentation
- Serve as the go-to liaison between customers, insurance adjusters, and our field technicians
- Keep communication moving - calls returned, emails answered, questions resolved before they become problems
- Prepare job file reports and support the audit process so every file is clean and closeout-ready
- Draft correspondence, maintain filing systems, and support day-to-day office operations
Benefits
- Medical Insurance: company pays 60% of the premium (after 60 days)
- Dental & Vision Insurance
- 401(k): company matches up to 4% of employee contribution (after 90 days)
- Life Insurance: $25K policy (company-paid)
- Accident Insurance (company-paid)
- Long-Term Disability (company-paid)
- Short-Term Disability
- Critical Illness & Hospital Indemnity Insurance
- Health Savings Account
- Employee Assistance Program (company-paid)
- Paid Time Off (PTO): eligible after 90 days
- 8 Paid Holidays (after 90 days)
- Annual Performance Reviews
- Professional Development: training and opportunities to earn industry certifications
- A supportive office culture where your organization skills are genuinely valued
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
