IT Vendor Mgmt & Procurement Specialist

American Greetings•Westlake, OH

1d•Onsite

About The Position

The IT Vendor Management, Sourcing and Procurement Specialist is responsible for leading strategic IT vendor relationships and overseeing sourcing, procurement, contract, and license management activities across a multi-vendor technology environment. This role ensures vendors meet performance, service, compliance, and cost expectations while partnering closely with IT and business stakeholders to identify technology solutions, lead vendor selection and procurement processes, support operational efficiency, and develop vendor capital and expense budget estimates as input to the annual budgeting process.

Requirements

7+ years of enterprise technology procurement, contract negotiation, and vendor relationship management in a multi-vendor IT environment across hardware, software, XaaS, and contractor services
Experience leading complex, high-value IT contract negotiations with strategic technology vendors such as Microsoft, Adobe, Broadcom, IBM, networking and data communications providers, value added resellers (VARs), and other enterprise technology partners
Proven ability to influence and collaborate effectively across multiple levels of the organization, including internal stakeholders and external vendors
Knowledge of software licensing models (perpetual, subscription, cloud, etc.), hardware licensing, and related support and professional services agreements
Vendor Lifecycle Management and sourcing experience
Working knowledge of value added resellers models and relationships
Familiarity with asset management and software licensing audits
Background in developing vendor-related budget inputs for corporate fiscal budgeting processes
Creating vendor performance metrics/scorecards
Ability to develop contracts and work with legal team as needed to negotiation with vendors
Excellent relationship building skills and aptitude for working collaboratively with cross-functional groups
Demonstrated ability to effectively manage process improvement plans, implement programs and evaluate outcomes required
Self-starter with high degree of drive, initiative, and follow through
Strong communication skills both written and verbal required
Possess excellent organizational skills and ability to work independently
Must maintain a positive, partnering type approach with all stakeholders
Demonstrates professionalism to support a culture of integrity
Ability to work in a high activity/fast paced environment
B.A. or B.S. in Business Administration or related field from a four year College or University and 7+ years of related experience; or an equivalent combination of education and experience

Nice To Haves

Candidates who currently reside in Northeast Ohio

Responsibilities

Maintain the list of preferred vendors and keep abreast of the vendor landscape to retire and replace vendors as the market or individual vendor peformance changes
Develop and execute standard onboarding, training and off boarding processes/policies for vendors
Work closely with colleagues in IT and business operations to understand and meet their requirements and expectations of vendor performance
Develop vendor performance scorecards and directly or through vendor owners monitor day-to-day vendor operations and performance against service-level agreements (SLAs) and key performance indicators (KPIs), examine measured results for problem determination and root cause analysis, and works with the vendors on continuous improvement
Ensure enterprise-wide needs for due diligence, risk assessment and continuing vendor monitoring are being accomplished
Facilitate and lead vendor dispute/issue resolution and escalation
Establish, maintain or update technology license management processes
Complete vendor initiated audits
Partner with IT Delivery Managers to assure appropriate support processes and license compliance are established prior to project initiation and production deployments
Lead multiple vendor selection processes with application delivery and business process owners across a wide scope of technology including initial need analysis, identifying solution providers, managing request for proposal process and vendor selection
Leads and assists with negotiating contract terms, conditions, modifications, incentives and remedies, while working with key stakeholders to ensure their requirements are met
Lead support and subscription rewal processes ensuring value and right sizing of the environment is incorporated into the renewal
Review and monitor vendor invoices to ensure appropriateness
Focusing on continuously improving sourcing processes that align with business needs to ensure the best possible performance and outcomes for our internal customers
Provide annual cost estimate inputs into the current fiscal year and future years capital and expense budgeting process
Facilitates the design, implementation, and management of process improvements to deliver increase in operational efficiency in all contractor processes
Maintain or update technology contract library