Mid. IT (Security) Project Coordinator - Bilingual(English/Korean) preferred
About The Position
WOONGJIN, Inc. is seeking an IT (Security) Project Coordinator to oversee project tasks and assist with ad-hoc projects. This role involves coordination, tracking, scheduling, and generating project documentation and reports. The coordinator will lead change management, draft communications, and define project scope, requirements, and plans for infrastructure projects. They will also manage project budgets, assets, and resources throughout the IT (Security) Implementation Project lifecycle, ensuring adherence to change management processes. Responsibilities include developing milestones, schedules, tracking costs, monitoring design, development, and testing progress, documenting issues and risks, and communicating project status to management and executive sponsors. The role involves working with vendors and internal teams to define scope, technical requirements, and estimates, and overseeing the Business Analyst function for requirement gathering. The coordinator will act as a liaison between customers and the development team, engage business stakeholders, and manage multiple initiatives simultaneously. They will provide regular project status updates, create risk mitigation strategies, manage project budgets, direct project teams, and resolve conflicts. Technical leadership and support for Project Turn Over to Delivery (PTA) and Project Management Professional (PMP) processes are also key aspects of this role.
Requirements
- Bachelor or Master's degree in Project Management or related technical field required
- Demonstrated understanding of Project Management processes, strategies and methods
- Excellent time management and organizational skills and experience establishing guidelines in these areas for others
- Strong sense of personal accountability regarding decision-making and supervising department teams
- Experience working in a high-level collaborative environment and promoting a teamwork mentality
- Managerial experience applying analytical thinking and problem-solving skills
- Ability to predict challenges and seek to proactively head-off obstacles
Nice To Haves
- Professional Project Management Certification from accredited intuition preferred
- Experience working with access control systems and CCTV systems
- Experience mentoring, coaching and developing rising talent in the technology department
- Bilingual Korean/English preferred
Responsibilities
- Oversee project tasks and assist with ad-hoc projects: Coordination, tracking, and scheduling
- Generate project documentation (e.g. scope, objectives, requirements, schedule, and status)
- Generate reports and charts to keep leadership and stakeholders appraised of progress
- Lead change management
- Draft communications
- For assigned Infrastructure projects, define and document project scope, requirements, deliverables, stakeholders and prepare high level project plans
- Schedule and conduct project meetings throughout project duration
- Short term tactical project planning as well as longer term strategic planning
- Prepare and distribute project meeting minutes
- Prepare and distribute to stakeholder’s project status reports (including Executive sponsor) on a periodic basis appropriate to project phase and need
- Work with Infrastructure management and finance to develop and maintain project budget details and procure Infrastructure assets
- Manage project(s) and project resources throughout the entire IT (Security) Implementation Project
- Follows proper Change Management Processes
- Responsible for the development of project milestones, project schedules, tracking project costs, tracking the design, development, and testing progress of the project, documenting and tracking issues and risks, communication of project status to management.
- Responsible for working with vendor, contract, or internal IT (Security) delivery resources to define project scope, technical requirements and determine high level estimates
- Defines resources and schedule for project implementation
- Oversee (or perform) the Business Analyst role of gathering requirements using interviews, document analysis, requirements workshops, business process descriptions, use cases, scenarios, business analysis, and workflow analysis
- Serve as the conduit between the customer community (internal and external customers) and the software development team to ensure business goals are achieved
- Engage business stakeholders to identify and incorporate business owned project tasks and dependencies
- Successfully engage in multiple initiatives simultaneously
- Provides regular and timely Project status updates to project team and management as needed to ensure Projects are meeting agreed upon timeline
- Create strategies for risk mitigation and contingency planning
- Ensures projects are on schedule and deadlines are meant
- Manages project budget and forecast
- Directs and oversees project team and manages conflicts within group.
- Efficiently identifies, escalates and solves project issues
- Demonstrates leadership
- Provide technical leadership and Support PTA (Project Turn over to Delivery) process by reviewing and commenting from a technical perspective on project SOW (Statement of Work), BOM (Bill Of Material), Solution Architecture and expected timeline
- Provide technical leadership and Support PMP and project schedule development by PM
Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- 401(k)
- Paid Sick hours
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
