IT Project Portfolio Management Associate

Hyundai Capital America • Irvine, CA

3d • Hybrid

About The Position

The IT Project Portfolio Management Associate supports project portfolio reporting and enterprise IT portfolio planning, governance, and continuous improvement under the direction of PPM leadership. The role maintains accurate portfolio data, develops dashboards and leadership reports, coordinates intake and governance activities, and monitors risks, dependencies, resource demand, and cross-project collisions. It also develops and implements automation using approved AI, automation, and analytics tools to improve data quality, reporting efficiency, and portfolio visibility.

The Associate collects, validates, and summarizes project and portfolio data; maintains trackers, dashboards, KPIs, timelines, and review materials; and follows up on missing or inconsistent information. The position supports PPM tools, standards, documentation, intake and stage-gate governance, and assigned small initiatives or defined workstreams.

Requirements

• Minimum 2–4 years of related experience supporting IT project, program, portfolio, PMO, or business operations activities.
• Experience maintaining and analyzing project data, preparing reports or dashboards, coordinating governance activities, and supporting cross-functional initiatives in a deadline-driven environment.
• Bachelor’s degree in Information Technology, Computer Science, Business Administration, Project Management, or a related field, or an equivalent combination of education and relevant experience.
• Working knowledge of project management concepts, project life cycles, and project intake, reporting, and governance processes.
• Proficiency with Microsoft Excel and PowerPoint; familiarity with SharePoint and project reporting or portfolio management tools.
• Ability to collect, validate, and analyze project and portfolio data and develop dashboards and leadership reports using established reporting methods.
• Analytical and problem-solving skills to improve data quality, reporting accuracy, and efficiency within assigned PPM workflows.
• Working knowledge of AI, automation, or analytics tools and the ability to develop, test, and implement automation for assigned reporting and workflow activities using approved tools.
• Strong organization, attention to detail, and time-management skills to maintain documentation, track follow-up actions, and meet deadlines.
• Clear written and verbal communication skills to prepare status updates and coordinate information with project teams and business stakeholders.

Nice To Haves

• Training or certification in project management, Agile, or reporting and analytics tools.

Responsibilities

• Collect, validate, and summarize project and portfolio data using established reporting methods.
• Maintain portfolio trackers, dashboards, KPIs, timelines, and review materials.
• Compile reported status, milestones, risks, issues, and dependencies, and follow up on missing, inconsistent, or outdated information.
• Develop, test, and implement automation for assigned PPM and reporting workflows using approved AI, automation, and analytics tools.
• Maintain PPM templates, checklists, procedures, instructions, and guidebooks using established standards, and prepare updates for review and approval.
• Support portfolio platforms, SharePoint repositories, and reporting tools through project setup, user-access maintenance, data-quality checks, time-reporting support, and recurring administrative activities.
• Coordinate submissions and supporting materials for project intake, pipeline tracking, estimation, approvals, and stage-gate reviews.
• Maintain governance records, check submissions against established requirements, track follow-up actions, and prepare review materials.
• Support assigned small initiatives or defined workstreams under PPM leadership by updating plans and schedules, tracking deliverables, risks, and action items, coordinating status updates, and maintaining operational readiness checklists.
• Monitor portfolio risks, dependencies, resource demand, and cross-project collisions.

Benefits

• Hybrid flexibility – 4 days in office, 1 day remote
• Monthly vehicle allowance plus vehicle purchase and lease discounts
• Medical, dental, and vision plans
• Employer-funded HSA contributions
• 401(k) with company match and immediate vesting from day one
• Company-paid life and disability insurance
• Wellbeing benefits, including fitness and health resources
• Leadership programs and career development supporting continuous learning
• Paid Volunteer Time Off and a company charitable donation in the employee’s honor

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level