IT Project Coordinator - Corporate Headquarters

Staff Careers • Green Bay, WI

3d • Hybrid

About The Position

BayCare Clinic Corporate Headquarters is looking for an IT Project Coordinator to join their team in Green Bay, WI. This position is part-time, up to 30 hours per week, with typical hours Monday-Friday between 7:00 a.m. and 5:00 p.m. This is a hybrid role requiring some onsite work at their corporate headquarters office in Green Bay. The clinic is a physician-owned entity with joint ownership in Aurora BayCare Medical Center, a 167-bed hospital located in Green Bay, WI. BayCare Clinic offers a comprehensive benefits package and fosters a positive, collaborative culture with opportunities for professional development.

Requirements

• Minimum of 1 year of experience in project coordination for IT projects.
• Experience with project management software (MS Project preferred).
• Strong communication and organizational skills.
• Ability to manage multiple tasks and deadlines with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Understanding of basic project management principles.

Nice To Haves

• PMP or CAPM certification is a plus but not required.
• Education or equivalent work experience will be considered.

Responsibilities

• Assist in the creation and maintenance of project documentation and templates (e.g., charters, closure reports, communication plans).
• Track project milestones and deliverables using established project management tools.
• Compile and distribute regular status updates and reports to project stakeholders.
• Schedule and coordinate project meetings, including preparing agendas and capturing meeting notes.
• Maintain project calendars and assist with resource scheduling.
• Support risk and issue tracking by logging updates and escalating concerns to project managers.
• Help ensure project documentation complies with organizational standards and procedures.
• Serve as a point of contact for project-related inquiries and communications.
• Assist with change request documentation and routing.
• Provide administrative support to project managers, including document formatting, data entry, and follow-ups.
• Use existing dashboards and tools to help visualize project timelines and workloads for leadership.
• Maintain confidentiality and adhere to compliance and ethical standards.

Benefits

• health insurance
• dental insurance
• disability insurance
• life insurance
• flexible spending options
• 401k retirement plan with a company match
• generous PTO
• paid holidays

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed