IT Procurement Specialist

Clio • Vancouver, BC

46d • Hybrid

About The Position

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice. Summary: We're seeking an experienced IT Procurement Specialist to manage sourcing, negotiations and contract management of technology products and services. We are looking for someone to join our IT team out of one of our hub locations (Burnaby or Toronto). All hub-based Clions are expected to be in the office for a minimum of twice per week on one of our Anchor Days. Who you are: You’re a tech savvy, detail oriented professional who thrives in a fast paced environment and enjoys building relationships with suppliers and internal teams. You bring a proactive, strategic mindset to every challenge, driving cost optimization, quality and efficiency across all aspects of procurement. What your team does: Procurement at Clio is driven to redefine what procurement can be, an engine of innovation, partnership, and purpose that fuels organizational success. As true collaborators and trusted partners, we work hand-in-hand with Clio teams and suppliers through visionary sourcing, world-class vendor relationships, and seamless cooperation to turn every purchase into a step toward a brighter future for Clio. What you’ll work on: Delivering world-class IT procurement support to #TeamClio around the globe. Manage the complete procurement lifecycle for IT software, hardware and services in addition to other procurement categories. Evaluate supplier pricing, bids and contracts to ensure best value and compliance with organizational policies and regulatory requirements. Driving technical best practices by advocating for IT throughout the procurement process. Collaborating with organization management and department leaders to assess short-term and long-term procurement needs. Working with SaaS platform stakeholders to understand requirements for prospective SaaS platforms, highlighting risks, and ensuring compliance with established policies and industry best practices. Negotiating pricing and commercial terms for procurement contracts. Develop and maintain supplier relationships and performance metrics. Maintaining accurate inventory of contracts through asset management tools. Track contract renewals, subscriptions and agreements. Creating and maintaining documentation to standardize processes within the IT Team. Actively contribute feedback to enhance procurement processes and drive continuous improvement across teams.

Requirements

• 3-5 years of experience working in procurement, sourcing or supply chain management with a focus on IT procurement.
• Proven ability to manage the end to end procurement cycle, from requisition to contract and supplier management.
• Excellent communication and stakeholder management skills with a proactive, solutions-oriented approach.
• Familiarity with SaaS authentication & provisioning protocols.
• Strong analytical skills with the ability to interpret data and identify cost-savings opportunities.
• Proficiency with procurement or ERP systems (e.g. Coupa, SAP, Oracle, Ariba, etc).
• Demonstrate a keen interest in improving your craft by using AI
• Bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, Finance or a related field.

Nice To Haves

• Demonstrated experience managing and negotiating recurring SaaS contracts.
• Experience working in environments with 2500+ endpoints.
• Experience redlining MSAs, terms, etc.
• Experience negotiating sales deals.
• Managed major SaaS platform transitions, migrations, and implementations.
• Experience managing SaaS tools like Slack, Zoom, Confluence, Microsoft Office, Adobe, 1Password, Salesforce, GSuite, Github, Asana.

Responsibilities

• Delivering world-class IT procurement support to #TeamClio around the globe.
• Manage the complete procurement lifecycle for IT software, hardware and services in addition to other procurement categories.
• Evaluate supplier pricing, bids and contracts to ensure best value and compliance with organizational policies and regulatory requirements.
• Driving technical best practices by advocating for IT throughout the procurement process.
• Collaborating with organization management and department leaders to assess short-term and long-term procurement needs.
• Working with SaaS platform stakeholders to understand requirements for prospective SaaS platforms, highlighting risks, and ensuring compliance with established policies and industry best practices.
• Negotiating pricing and commercial terms for procurement contracts.
• Develop and maintain supplier relationships and performance metrics.
• Maintaining accurate inventory of contracts through asset management tools.
• Track contract renewals, subscriptions and agreements.
• Creating and maintaining documentation to standardize processes within the IT Team.
• Actively contribute feedback to enhance procurement processes and drive continuous improvement across teams.

Benefits

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin, London, New York City and Sydney) to be in office min. twice per week.
• Flexible time off policy, with an encouraged 20 days off per year.
• $2000 annual counseling benefit
• RRSP matching and RESP contribution
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees