IT Office Manager

Aris Search•Palm Beach Gardens, FL

7d•$60,000 - $70,000•Onsite

About The Position

We are seeking an organized, proactive and highly dependable Office Manager to oversee the daily operations of the company’s Palm Beach Gardens office. This is a highly visible, hands-on position that serves as the central point of contact for employees, visitors, vendors and office-related needs. The Office Manager will help create a welcoming, organized and professional workplace while coordinating facilities, employee onboarding, company events, travel, purchasing and administrative activities. The right person will take ownership of the office, anticipate needs before they become problems and enjoy supporting a growing organization where no two days are exactly the same.

Requirements

At least three years of experience in office management, workplace operations, administration, hospitality, event coordination or a related position
Strong organizational skills with the ability to manage several priorities at once
Excellent written and verbal communication skills
Experience working with vendors, facilities, purchasing and office-related projects
Confidence coordinating events, travel or employee activities
Proficiency with Microsoft 365, including Outlook, Word, Excel and Teams
Professional, dependable and comfortable interacting with employees at every level of the organization
Strong customer-service instincts and a genuine interest in helping others
Ability to work independently, take ownership and follow responsibilities through to completion
Ability to lift packages or materials weighing up to 30 pounds
Valid driver’s license and ability to complete occasional local errands

Nice To Haves

Experience in hospitality, front-desk operations, event planning, employee onboarding or a growing professional-services organization would be especially valuable.

Responsibilities

Oversee the day-to-day operation of the Palm Beach Gardens office
Serve as the primary point of contact for employees, visitors, delivery personnel and vendors
Maintain a professional, welcoming and well-organized office environment
Manage office supplies, pantry inventory, mail, packages and common areas
Coordinate internal office communications and administrative updates
Provide administrative support to company leadership as needed
Assist with invoice processing, expense tracking and office-related documentation
Help plan and coordinate trade shows, conferences, employee events and company meetings
Manage registrations, travel arrangements, shipping, supplies and event materials
Coordinate with venues, vendors, exhibitors and internal participants
Maintain event inventory and ensure materials arrive at the appropriate location on schedule
Track event budgets, receipts and related expenses
Assist with occasional on-site event support
Coordinate the office-related portions of the new-hire onboarding process
Prepare workspaces, welcome materials, building access and introductory information
Organize office tours and help new employees become comfortable in the workplace
Coordinate equipment shipments and welcome materials for remote employees
Plan employee appreciation activities, team lunches, celebrations and morale-building events
Help create a workplace where employees feel supported, informed and appreciated
Coordinate office maintenance, cleaning, repairs and workplace improvement projects
Manage relationships with office vendors and service providers
Coordinate building access, security credentials and facility-related requests
Communicate office closures, maintenance work and other facility updates to employees
Support office expansion, workspace changes and special projects as the company grows
Identify office issues early and take ownership of getting them resolved
Arrange employee travel, including flights, hotels and rental cars
Coordinate office purchasing and maintain accurate records of spending
Manage employee gifts, branded merchandise and uniform orders
Prepare and coordinate outbound shipments
Track office assets, supplies, event materials and other inventory
Run occasional local errands related to office operations or company events