IT Office Administrator

Largo•Largo, FL

9d•Onsite

About The Position

This is an independent, advanced, technical position responsible for daily administrative operations, projects as assigned by the Department Director, and services of the Department. Employees in this class exercise considerable independent judgment while following established policies and procedures. General supervision is received from executive management. All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Requirements

High School Diploma or general education diploma (GED) and five (5) years of directly related, high volume administrative experience, or an equivalent combination of training and experience
Valid Driver's License
Proficiency with business software such as Microsoft Office products and Workday
Considerable knowledge and understanding of business English, spelling, punctuation, and mathematics, office practices and procedures, and project management theories and practices
Knowledge of basic accounting practices
Skilled in the application of research practices, modern administrative techniques, and the use of office applications and communicating
Ability to establish and maintain effective working relationships with employees, elected officials, vendors, and the public
Ability to utilize organizational problem solving skills
Ability to maintain records in reference file and compose effective and accurate correspondence
Ability to understand contract terms and conditions
Ability to understand and apply applicable rules, regulations, policies, and procedures
Ability to think cognitively and efficiently and adapt to changing technology
Ability to lead and supervise activities of subordinate staff and manage office services
Ability to input, access, and retrieve data from a computer
Ability to self motivate, work independently, and be resourceful
Requires occasional driving and possession of a valid Florida Driver's License.
The work requires ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop and/or laptop computers, calculators and all associated software.
The work also requires proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.

Nice To Haves

Bachelor's Degree in a business related field from an accredited college or university is preferred

Responsibilities

Acts as a liaison with other departments, professional individuals/groups, and the public in matters pertaining to office programs or operations, and conveys information among division/department personnel using the most effective method
Responds to questions/complaints, researches problems, initiates problem resolution, and brings to conclusion
Manages and coordinates the records and filing system to be the most efficient and effective, using all available technology, with a focus on records automation; manages and organizes paper and electronic project management files
Provides administrative support to executive manager and department personnel; inputs, accesses, retrieves, and manages data to and from the City computer system
Manages and coordinates department information flow to be the most efficient and effective, using all available technology
Conducts research on technical information and compiles routine and special reports
Prepares forms independently and composes letters and memorandum for executive management signature
Responds to routine correspondence within established guidelines
Responsible for projects/programs as given by executive management, and for details and completion of project/program
Engages in department's daily events and must be able to participate in creative solutions to any challenges that may arise
Anticipates departmental needs and plans accordingly
Performs research for department and is resourceful in finding solutions
Processes departmental documentation in accordance with City policies and procedures (i.e. payroll, training, and purchasing)
Researches products/prices with vendors and obtains competitive price quotes; enters purchase order and blanket purchase order data into computer system, and maintains purchasing records
Manages the department's calendar and mail, plans and schedules meetings, conferences and travel arrangements, and sees that the executive manager is fully briefed on matters to be considered
Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan
Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives
Articulates strategic and innovative thinking and provides clarity to deliver superior services
Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture
Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities
Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance
May supervise subordinate staff
Supports honest and transparent decision-making
Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments
Openly exhibits a positive attitude, in words and action, and encourages others to do the same
Performs related work as required.
As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.