IT Invoicing Coordinator

Texas Health & Human Services Commission • Austin, TX

47d

About The Position

The IT Invoicing Coordinator (Program Specialist IV) reports to the director of IT Requisition Entry, Invoicing, and Staff Augmentation (REI) within the IT Administration and Finance (ADM FIN) Acquisition Operations department. The position is responsible for ensuring timely and accurate processing of invoices. Work includes being the subject matter expert for assisting team members with the handling of incoming invoices from arrival to payment. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Requirements

• Knowledge of state laws and regulations governing state purchasing laws and regulations relevant to invoice processing and the Texas Prompt Payment Act.
• Knowledge of accounting, finance, auditing, or budgeting is preferred.
• Knowledge of principles and practices of public administration, public sector management, and providing services.
• Skill in establishing and maintaining effective working relationships.
• Skill in customer service and communicating verbally and in writing with all levels of agency staff.
• Skill in using computer software, including but not limited to Microsoft Outlook, Excel, Word, PowerPoint, and SharePoint.
• Ability to follow oral and written instructions.
• Ability to gather, assemble correlate and analyze facts.
• Ability to devise solutions to work related problems.
• Ability to prepare concise, accurate, and reliable reports.
• Ability to work independently to plan, organize, prioritize, and execute work.
• Ability to produce accurate, high-quality results.
• Ability to work under pressure and successfully manage multiple overlapping deadlines
• Required experience using Microsoft Office applications such as Microsoft Word, PowerPoint, Excel, SharePoint, or similar products.

Nice To Haves

• Preferred experience in written and oral communication.
• Preferred experience in accounting, billing, auditing, or budgets.

Responsibilities

• Prepares, reviews, and evaluates invoices for payment. Performs quality assurance check to ensure requirements are met and data is accurate. Conducts detailed, complex research and analysis of invoice issues. Prioritize invoices according to cash discount potential and payment terms. Ensures complete, accurate data is gathered for each invoice assignment, verifying all IT-related invoices through the Centralized Accounting Payroll/Personnel System (CAPPS) database system in accordance with guidelines, rules, policies, and laws.
• Provides high-level technical assistance to staff and external customers by interpreting guidelines, policies and procedures related to the IT invoices. Responds to inquiries and requests within unit established timeframes. Accurately interprets and applies regulations to specific situations. Maintains knowledge of applicable rules and regulations. Establishes and maintains effective working relationship with internal and external staff.
• Engages in complex issues related to billing, invoice, and payment issues for the IT division. Develops, recommends, and implements appropriate financial action to resolve IT-related billing and invoice problems. Identifies issues, makes recommendations and resolves invoice problems in coordination with IT policies, procedures, and the Prompt Payment Act. Collaborates with IT division staff, other program areas, and external stakeholders. Reviews, analyzes and responds to escalations and inquiries made by various sources. Determines alternatives to comply with regulations while meeting agency business needs. Ensures timely communication and escalates issues to the team lead and manager of incidents which could be problematic to staff, the department, or the agency.
• Provides, exchanges, and verifies financial information through a variety of methods. Reviews, analyzes, evaluates, and responds to agency generated reports. Prepare ad-hoc reports, make presentations. Reports summarized sources of information and documents assumptions based on information gathered.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administration of Human Resource Programs
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees