Invoicing Specialist

Vibration Mountings and Controls Inc•Bloomingdale, NJ

11d

About The Position

The Invoicing Specialist is responsible for processing Accounts Receivable invoicing for multiple locations ensuring accuracy and timeliness. This role provides critical support in the following areas: Responsibilities not limited to: Daily Invoicing Verify daily shipments in preparation for invoicing. Organize and compile supporting documents Process daily invoices in ERP System Produce and distribute invoices to customers via mail, Email, portals, etc. Obtain approval of final invoice edit lists from AR Supervisor or Controller Prepare daily commission report for approval. Update daily sales reports. Respond to customer requests for invoice copies. Assist in Month End Activities – reports, customer reconciliations, etc. Assist team with requests from auditors. Clerical duties, including, but not limited to, filing, reporting, mailing, etc. Ad hoc project as needed.

Requirements

Proficient in Microsoft Office
Experience with accounting or ERP software; Epicor/Kinetic experience a plus
Understanding of three-way match processes and sales tax regulations
One year of administrative experience in a manufacturing environment preferred
Demonstrated interpersonal skills with a proactive, customer-focused mindset
Strong verbal and written communication skills
Highly detail-oriented with a strong commitment to accuracy
Consistently reliable and precise in completing tasks
Strong organizational and time-management abilities
Effective collaborator with solid teamwork skills
High school diploma or equivalent; some college coursework a plus

Nice To Haves

Experience with accounting or ERP software; Epicor/Kinetic experience a plus
One year of administrative experience in a manufacturing environment preferred
High school diploma or equivalent; some college coursework a plus

Responsibilities

Verify daily shipments in preparation for invoicing.
Organize and compile supporting documents
Process daily invoices in ERP System
Produce and distribute invoices to customers via mail, Email, portals, etc.
Obtain approval of final invoice edit lists from AR Supervisor or Controller
Prepare daily commission report for approval.
Update daily sales reports.
Respond to customer requests for invoice copies.
Assist in Month End Activities – reports, customer reconciliations, etc.
Assist team with requests from auditors.
Clerical duties, including, but not limited to, filing, reporting, mailing, etc.
Ad hoc project as needed.