IT Contract Specialist

Kaiva Corp•Washington, DC

5d•Remote

About The Position

The IT Contract Specialist provides cradle-to-grave federal acquisition and contracting support for information technology requirements. Applying experience aligned with the federal 1102 Contracting Series, the specialist plans acquisitions, develops procurement packages, supports solicitation and source selection activities, administers awards, produces acquisition reports, maintains compliant contract files, and supports contract closeout. The role works with program, technical, legal, finance, policy, and contracting stakeholders to deliver timely, accurate, and FAR-compliant outcomes. This is a fully remote, full-time position based in the United States, with a Monday–Friday, 40-hour schedule aligned to Eastern Time. A Moderate Risk Public Trust is required; an active Public Trust or security clearance is preferred. The specialist must maintain required suitability or clearance, a reliable high-speed internet connection, and a secure professional workspace. Limited travel or on-site attendance may be requested when mission needs require. Work is performed primarily from a professional home office using standard computer and communications equipment. The role involves frequent virtual meetings, detailed document review, and coordination across distributed federal and contractor teams. The position reports to the Kaiva Program Manager.

Requirements

Bachelor's degree from an accredited institution.
Completion of at least 24 semester hours in business-related disciplines, or other education and experience satisfying applicable OPM 1102 Contracting Series qualification requirements.
At least 5 years of progressively responsible federal contracting or acquisition experience, including hands-on cradle-to-grave 1102 functions and acquisition package development.
Demonstrated 1102-series experience performing cradle-to-grave contracting functions for federal acquisitions.
Demonstrated experience supporting federal civilian agency procurement or acquisition operations.
Comprehensive working knowledge of the FAR, applicable agency supplements, federal procurement policy, and acquisition ethics.
Experience developing and reviewing complete acquisition packages for IT products, professional services, software, cloud, cybersecurity, telecommunications, or other technology-related requirements.
Knowledge of competitive and non-competitive acquisition methods, commercial product and service procedures, simplified acquisition procedures, and task or delivery order contracting.
Ability to develop acquisition strategies and apply sound judgment regarding contract type, competition, source selection approach, small business considerations, and procurement lead time.
Experience with cost and price analysis, negotiation support, contract administration, file documentation, and closeout.
Experience using PRISM or a comparable federal contract writing system and federal procurement reporting or award systems.
Strong data analysis, quality assurance, reporting, and records-management skills.
Advanced proficiency with Microsoft Word, Excel, Outlook, Teams, and SharePoint.
Excellent written and oral communication, stakeholder coordination, attention to detail, organization, and ability to manage competing deadlines in a remote environment.
Must meet contractor security vetting requirements and maintain required suitability or clearance throughout performance; Moderate Risk Public Trust is required.
Must consistently work the established Eastern Time schedule and remain available during designated EST/ET core business hours.
Must maintain reliable high-speed internet, a secure professional workspace, and appropriate safeguards for acquisition documentation.
Must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds.
Regular and predictable attendance is essential.

Nice To Haves

Degree in business, accounting, finance, law, economics, contracts, purchasing, information technology, or a related field.
Experience with complex IT acquisitions.
Active Public Trust or security clearance.
FAC-C (Professional), DAWIA Contracting certification, or equivalent federal contracting certification.
Project Management Professional (PMP) or other project management certification.

Responsibilities

Provide cradle-to-grave acquisition support from requirements definition and acquisition planning through solicitation, evaluation, award, administration, modification, and closeout.
Develop, review, assemble, and quality-control complete IT acquisition packages, including acquisition plans, procurement requests, SOWs, PWSs, SOOs, IGCEs, market research reports, determinations and findings, J&As, evaluation criteria, and other required documents.
Partner with program and technical personnel to refine requirements, performance standards, deliverables, contract type, period of performance, funding needs, and acquisition milestones.
Conduct and document market research, assessing commercial availability, small business considerations, competition, contract vehicles, and acquisition strategy alternatives.
Prepare and support solicitations, amendments, requests for information or quotations, pre-solicitation documentation, and related procurement communications.
Support proposal or quote evaluations, responsibility determinations, technical and business evaluations, competitive range decisions, clarification and discussion documentation, and source selection records, as assigned.
Perform and document price and cost analysis, including labor categories, indirect rates, other direct costs, escalation, level of effort, and cost-reimbursement elements when applicable.
Prepare negotiation objectives and memoranda, award recommendations, contract award documents, notices, and contract file documentation.
Support post-award administration, including kickoff activities, funding actions, option exercises, task or delivery orders, modifications, deliverable tracking, invoice coordination, performance monitoring, and resolution of contract issues.
Coordinate with Contracting Officers, Contracting Officer Representatives, program offices, legal counsel, finance, policy, security, and other stakeholders throughout the acquisition lifecycle.
Support contract closeout by validating completion, reconciling funding and property matters, confirming final deliverables and invoices, and preparing required closeout documentation.
Maintain accurate, complete, audit-ready acquisition and contract files in PRISM or comparable contract writing systems, FPDS or successor systems, SharePoint, and agency repositories.
Prepare recurring and ad hoc acquisition reports, procurement planning updates, compliance data calls, dashboards, and leadership briefings; conduct quality reviews for data accuracy and consistency.
Develop and maintain standard operating procedures, templates, trackers, and information repositories for recurring procurement and reporting processes.
Manage multiple concurrent acquisitions and priorities under statutory, regulatory, and program deadlines.
Complete required training, certification maintenance, timesheets, security requirements, and compliance reporting.
Maintain the established Eastern Time schedule and availability during designated core business hours.
Maintain reliable high-speed internet, a secure professional workspace, and appropriate safeguards for acquisition documentation.