IT Contract Monitor I

State of Oklahoma • Oklahoma City, OK

21h • $0 - $60,000 • Onsite

About The Position

The purpose of this position is contract development with internal and external partners to develop grant-funded contracts/renewals/invitations to bid/requests for proposals for sub-recipient and vendor contracts according to the approved grant notice of award. This includes developing scopes of work and transmittals and obtaining approval on said contracts/renewals. The position provides technical assistance to all contractors as needed. The position monitors all contracts as assigned to ensure each contractor is compliant and ensures that they are properly invoicing. The position provides feedback and reports for budgetary expenses.

Requirements

• Three (3) years technical clerical work; or an equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English.
• Knowledge of business mathematics.
• Knowledge of modern office methods and procedures.
• Knowledge of the maintenance of complex records.
• Knowledge of the major policies and procedures governing assigned programs.
• Ability to plan, coordinate, and manage contracts within grant guidelines and agency policies and procedures.
• Ability to establish and maintain effective working relationships with internal and external partners.
• Ability to communicate effectively both orally and in writing.
• Ability to interpret, analyze, and resolve highly complex administrative and contracting problems.
• Ability to utilize Excel spreadsheets for budget preparation and the analysis of expenditures.

Nice To Haves

• Experience in financial analysis, and planning
• One year or more in developing technology roadmaps
• Contract management experience
• Vendor engagement with technology implementation outcomes

Responsibilities

• Work with OSDH staff and external partners to develop grant-funded contracts/renewals/ITBs/RFPs for contracts according to the approved grant notice of award. This includes but is not limited to developing scopes of work, scoring tools for ITBs, and transmittals as well as obtaining the necessary approvals for contracts/renewals.
• As needed, work with appropriate OSDH staff to ensure the risk assessment is completed in order to develop the monitoring plan.
• Work with the OSDH Auditors to ensure compliance.
• Monitor IT contracts and POs for the agency.
• Maintain a schedule of all IT contracts.
• Review and approve invoices within the scope of authority.
• Coordinate with programs, budget and grants, and procurement to renew IT contracts.
• Maintain an 18-month rolling forecast.
• Manage broadband funding for all agency sites and independent WIC clinics.
• Manage the agency printer fleet and contract.
• Manage the agency’s OMES MSA and SOWs.
• Assist the contractor with complying with the terms and conditions of the contract and applicable laws and regulations; preventing non-compliance by identifying and resolving potential problems by providing consultation and technical assistance.
• Maintain contract documentation.
• Review invoices and verify delivery of services.
• Assist contractors with complying with the terms and conditions of the contract and applicable laws and regulations; preventing non-compliance by identifying and resolving potential problems through consultation and technical assistance.
• Attend meetings to assist the contractor with any contractual issues that may arise.
• Maintain clear and effective communication with contractors on a regular basis and demonstrate good customer service skills.
• Provide feedback to the Business Manager on grant applications, budget revisions and reports.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Coordinate and maintain records according to agency and program area records management and disposition requirements.
• Performs program planning, development and evaluation activities, and organizing and coordinating program services and activities.
• Requires effective working relationships with others, to communicate effectively and to exercise good judgment in analyzing situations and making decisions.
• Establish and maintain positive and supportive working relationships.
• Provides information to the public on departmental rules, regulations and laws governing the operation of the program.
• Anticipates the needs of program areas and advises supervisor of program areas of concern and need.
• Investigate and solve problems for supervisor’s consideration.
• Being present at the office is an essential function of the job.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees