IT Contract Management Analyst

Pivot Point Solutions•Oakland, CA

3d•$51 - $66•Hybrid

About The Position

Pivot Point Solutions is seeking an IT Contract Management Analyst to manage the financial and operational performance of a portfolio of enterprise technology contracts. This position will serve as a key point of coordination between IT leadership, vendors, sourcing, finance, architecture, operations, and other internal stakeholders, with responsibility for contract financial analysis, renewals, budgeting, forecasting, invoice compliance, purchase orders, accruals, and cost optimization. Advanced Excel and financial management capabilities are central to this position. The ideal candidate can independently analyze complex contract and financial data, identify discrepancies and cost-saving opportunities, develop forecasts and executive-level reporting, and translate detailed analysis into clear recommendations for senior leadership. Candidates must be able to provide an Excel work sample demonstrating their analytical capabilities as part of the submission process.

Requirements

Bachelor's degree in Business, Finance, Economics, Engineering, or a related discipline, or equivalent relevant professional experience.
5–8 years of relevant experience in contract management, financial analysis, IT business operations, vendor management, or a closely related function.
Demonstrated experience managing the financial aspects of enterprise contracts, preferably within an IT or technology environment.
Expert-level Microsoft Excel skills with the ability to develop financial models, analyze large datasets, identify variances, and produce decision-ready reporting.
Ability to provide an Excel work sample demonstrating financial and analytical capabilities as part of the candidate submission process.
Experience managing budgets, forecasts, actuals, accruals, invoices, purchase orders, and financial variances.
Experience analyzing contract costs and identifying discrepancies, inappropriate charges, financial risks, or optimization opportunities.
Strong contract management experience, including contract renewals, scope changes, vendor coordination, and financial obligations.
Experience extracting and analyzing financial information from SAP or a comparable enterprise ERP platform.
Advanced proficiency with Microsoft Office, including Excel and PowerPoint.
Ability to develop executive-level presentations, dashboards, reports, and financial recommendations.
Demonstrated experience presenting complex information to managers, directors, or senior leadership.
Strong analytical, problem-solving, organizational, and decision-making skills.
Ability to coordinate multiple tasks, contracts, deadlines, stakeholders, and competing priorities.
Strong written and verbal communication skills.
Ability to work independently within a complex, cross-functional enterprise environment.
Must currently reside in the San Francisco Bay Area, Sacramento region, or within reasonable commuting distance of Oakland.
Ability to work onsite in Oakland 1–3 days per week, including mandatory Wednesdays.
Ability to begin the assignment promptly following completion of required pre-employment screenings.
Candidates must have access to an approved supplier-provided laptop at the beginning of the assignment for VDI access until that equipment is available.
The assignment requires an appropriate home-office setup, including dual monitors, keyboard, mouse, webcam, microphone, reliable mobile phone service, and stable high-speed internet.
Candidates should plan for regular commuting expenses associated with the required Oakland hybrid schedule.
An Excel work sample must be submitted with the candidate's resume to be considered.

Nice To Haves

Direct experience managing financial performance for a portfolio of enterprise IT or technology contracts.
Experience structuring, reviewing, or administering complex contract agreements.
Advanced financial modeling and data-management experience.
Strong SAP financial reporting and data extraction experience.
Experience developing dashboards or analytical reporting in Power BI.
Experience identifying contract rationalization, cost optimization, or vendor savings opportunities.
Experience partnering with Strategic Sourcing, Procurement, Finance, IT Operations, Architecture, or PMO organizations.
Experience managing multi-year technology contracts and associated operating expense forecasts.
Strong executive presentation experience with the ability to turn complex financial data into concise recommendations.
Experience operating within a large, highly regulated utility, infrastructure, or enterprise technology organization.

Responsibilities

Manage day-to-day financial and operational activities across a portfolio of enterprise IT contracts.
Serve as a primary point of contact between vendors, IT leadership, sourcing, finance, operations, and other stakeholders.
Maintain annual operating expense budgets and ensure appropriate financial and accounting controls are followed.
Analyze actual spending against budgets and forecasts and identify significant cost variances, trends, and potential financial risks.
Develop and maintain financial models, forecasts, trackers, and analytical tools using advanced Microsoft Excel.
Review contract invoices, purchase orders, accruals, goods receipts, and other financial transactions for accuracy and compliance.
Investigate billing discrepancies, inappropriate charges, and financial variances and coordinate corrections with vendors and internal stakeholders.
Extract and analyze SAP financial data to develop actionable reports, dashboards, and business insights.
Support contract renewal planning by analyzing historical costs, future financial commitments, service requirements, and multi-year contract structures.
Maintain contract financial liabilities and related information within enterprise contract management systems.
Evaluate contract utilization and identify opportunities to right-size agreements, discontinue unnecessary services, and reduce operating costs.
Partner with sourcing and business stakeholders to develop a detailed understanding of contract scope, pricing, terms, conditions, and financial obligations.
Support change controls and leadership escalations when actual or forecasted spending differs materially from established plans.
Coordinate contract changes, renewals, milestones, approvals, and related activities across multiple stakeholders.
Develop dashboards, PowerPoint presentations, financial summaries, and executive communications.
Present financial analysis, contract performance, risks, cost variances, and recommendations to managers and senior leadership.
Facilitate problem-solving sessions and workshops involving business, technology, finance, and vendor stakeholders.
Track issues and strategic initiatives through resolution and proactively follow up with accountable stakeholders.
Partner with data management and financial analysis teams to improve reporting tools and migrate reporting capabilities into Power BI.
Develop and maintain business, financial, vendor, and performance metrics used by IT leadership for decision-making.