IT Asset/License Manager (Hybrid)

VIATEQ Corporation•Washington, DC

4d•$90,000 - $111,000•Hybrid

About The Position

VIATEQ Corporation is seeking an IT Asset/License Manager to support our prime contractor and government customer in Washington, DC. This hybrid role requires one day onsite and the ability to obtain a Public Trust clearance. The IT Asset/License Manager is responsible for the daily management, tracking, and reporting of the client's IT hardware asset inventory, software license compliance, and Government-Furnished Property (GFP) records. This individual will act as the dedicated technical manager for the client's IT asset lifecycle and software license compliance program, ensuring all IT assets are accurately tracked, properly managed, and compliant with federal property management and software licensing requirements throughout their lifecycle. The role focuses on IT asset lifecycle management, software license compliance, maintaining accurate hardware and software asset inventories, conducting license reconciliation, managing GFP per FAR 52.245-1, supporting asset procurement and disposition, and providing reliable data for IT management decisions. The ideal candidate will possess strong technical proficiency in enterprise IT asset management, software license compliance, CMDB administration, and federal property management, with the ability to manage routine and moderately complex tasks independently and escalate issues as needed.

Requirements

Minimum 3–5 years of hands-on IT asset management and software license compliance experience in an enterprise environment.
Demonstrated experience managing IT hardware asset lifecycle management for a large, geographically distributed enterprise environment.
Proven experience with software license compliance management for major enterprise software vendors including Microsoft and others.
Experience administering a CMDB and managing asset records in a formal ITSM platform.
Demonstrated experience managing Government-Furnished Property in accordance with FAR 52.245-1 or equivalent federal property management requirements.
Experience with asset discovery tools and automated inventory management solutions.
Familiarity with ITIL 4 IT asset management practices as applied to enterprise IT operations.
Experience in a federal or private-sector enterprise environment of comparable scale and complexity.
Solid proficiency in IT hardware asset lifecycle management and inventory control.
Solid proficiency in software license compliance management and reconciliation.
Solid proficiency in CMDB administration and asset record management.
Solid proficiency in Government property management in accordance with FAR 52.245-1.
Solid proficiency in asset discovery tools and automated inventory management.
Solid proficiency in software asset management (SAM) tools and license discovery.
Solid proficiency in ITSM platform asset management modules (e.g., ServiceNow ITAM).
Solid proficiency in asset reporting and data analytics.
Working knowledge of ITIL 4 IT asset management and configuration management practices.
Working knowledge of FedRAMP requirements as they relate to cloud asset tracking.
Working knowledge of NIST SP 800-53 security controls for configuration and asset management.
Working knowledge of Federal property management requirements (FAR 52.245-1).
Working knowledge of software license agreement types and compliance requirements.
Working knowledge of Microsoft license compliance monitoring and optimization.
Working knowledge of SaaS license management and utilization tracking.
Working knowledge of cloud asset tracking for AWS and Azure Government environments.

Nice To Haves

Certified IT Asset Manager (CITAM) or equivalent
Certified Hardware Asset Management Professional (CHAMP)
Microsoft Certified: Azure Fundamentals (AZ-900)
AWS Cloud Practitioner
ServiceNow Certified System Administrator or ITAM Specialist

Responsibilities

Manage the full lifecycle of the client's IT hardware asset inventory, from acquisition through deployment, maintenance, and disposition, ensuring accurate tracking and accountability.
Maintain a comprehensive, accurate, and current IT hardware asset inventory for all endpoints, servers, network equipment, mobile devices, peripherals, and other IT hardware assets.
Coordinate asset receiving, tagging, and intake activities for newly acquired IT hardware assets, ensuring accurate recording in the Government ITSM platform.
Support asset deployment activities in coordination with relevant teams.
Conduct periodic physical asset inventory audits and reconciliation activities to validate inventory accuracy.
Manage end-of-life asset identification and disposition activities in accordance with federal property disposal requirements and client procedures.
Maintain accurate asset records in the Government ITSM platform, including descriptions, serial numbers, model information, locations, assignments, warranty status, and lifecycle stage.
Manage the client's enterprise software license compliance program, maintaining accurate license inventory and ensuring compliance with vendor agreements.
Maintain accurate software license records for all enterprise software titles, including entitlements, deployment counts, license types, maintenance agreements, and renewal dates.
Conduct periodic software license reconciliation activities, comparing entitlements against deployment counts to validate compliance and identify over-provisioning or under-utilization.
Identify and document software license compliance risks, communicating findings and remediation recommendations.
Support software license renewal activities by providing accurate utilization data, compliance assessments, and license requirement projections.
Coordinate with the SaaS Platform Administrator on SaaS license utilization tracking and reconciliation.
Coordinate with the Microsoft Infrastructure Administrator (Senior) on Microsoft license compliance monitoring and optimization.
Maintain accurate software license documentation, including license agreements, entitlement records, and compliance reconciliation reports.
Administer and maintain the Configuration Management Database (CMDB) for all asset-related Configuration Items (CIs) in the Government ITSM platform.
Ensure CMDB asset records are accurate, complete, and current, including hardware specifications, software installations, network connectivity, and relationship data.
Coordinate CMDB data quality activities, including automated discovery integration, manual record updates, and periodic data quality audits.
Support CMDB integration with asset discovery tools to automate asset detection and inventory reconciliation.
Maintain accurate CMDB relationship data, including asset-to-service mappings and asset-to-CI dependencies.
Provide CMDB data and reporting to support incident management, change management, and problem management activities.
Coordinate with functional area teams on CMDB record accuracy for assets within their areas of responsibility.
Manage Government-Furnished Property (GFP) records in accordance with FAR 52.245-1 and client property management requirements.
Maintain accurate GFP records in the Government ITSM platform and property management system, including descriptions, serial numbers, locations, assignments, and condition.
Coordinate GFP intake activities, ensuring all government-furnished assets are accurately received, documented, and recorded.
Support government property audits and inventory verifications.
Coordinate return or transfer of GFP at task order closeout in accordance with contracting officer disposition instructions.
Maintain property management system adequacy throughout the period of performance.
Report GFP discrepancies, losses, or damages promptly.
Support IT hardware procurement activities by providing accurate asset inventory data, lifecycle status information, and replacement requirement projections.
Coordinate with vendors on hardware quotes, product availability, delivery schedules, and warranty registration.
Maintain accurate procurement documentation in the Government ITSM platform.
Support IT refresh planning activities by providing asset lifecycle data, end-of-life schedules, and hardware replacement cost estimates.
Coordinate hardware delivery and receiving activities, ensuring new assets are properly documented and entered into the asset inventory.
Maintain accurate asset procurement records and provide procurement data to support IT financial management and cost tracking.
Administer and maintain asset discovery tools and automated inventory management solutions.
Monitor asset discovery scan results, investigating and resolving discrepancies between discovered assets and CMDB records.
Maintain asset discovery tool configurations, scan schedules, and coverage settings.
Coordinate with the Network Engineer T4 team on network-based asset discovery coverage and scan configuration.
Support integration of asset discovery data with the Government ITSM platform CMDB for automated record updates.
Develop and maintain asset discovery runbooks, configuration standards, and operational procedures.
Administer and maintain software asset management (SAM) tools and automated license discovery solutions.
Monitor SAM tool results, investigating and resolving discrepancies between license entitlements and discovered software deployments.
Maintain SAM tool configurations, discovery schedules, and reporting settings.
Generate software license compliance reports from SAM tools for review.
Support integration of SAM tool data with the Government ITSM platform for consolidated license compliance reporting.
Coordinate with software vendors on license compliance inquiries, audit responses, and entitlement verification.
Generate routine and ad hoc IT asset inventory, license compliance, and GFP status reports.
Maintain accurate asset metrics data in the Government ITSM platform and reporting dashboards.
Contribute asset and license data to sprint metrics reporting, monthly performance dashboards, and sprint review demonstrations.
Identify trends in asset utilization, license consumption, and inventory discrepancies, communicating findings.
Support development and maintenance of IT asset management reporting templates and dashboard configurations.
Provide accurate IT asset and license data to support IT financial management, cost tracking, and budget planning activities.