IT Administrative and Financial Coordinator

DePelchin Children’s Center•Houston, TX

1d•Onsite

About The Position

The IT Administrative and Financial Coordinator provides administrative and financial support to DePelchin Family Services’ IT Department, helping streamline processes and accurately track departmental spending. The role handles invoice processing, purchasing coordination, vendor billing verification, software cost allocation reporting, and department budget support, as well as calendar management, process documentation, and general office administration. The Coordinator serves as a link between the IT team, vendors, and Finance. The position is full-time and non-exempt, reports to the IT Operations Manager, and is based in an office in Houston, Texas. The work schedule is Monday through Friday during standard business hours, with no travel.

Requirements

High school diploma or equivalent.
At least three years of experience in administrative support, bookkeeping, or a comparable role involving office administration, purchasing, and accounts payable responsibilities.
Basic understanding of technology, budgeting, and financial recordkeeping.
Ability to prepare cost allocation reports and assist with budget tracking using spreadsheets and formulas to organize and reconcile data.
Ability to quickly learn and apply technical concepts and navigate financial systems and vendor portals.
High proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint), including advanced Excel skills.
Ability to maintain a professional, confidential work environment.
Ability to work with culturally diverse populations and workforce.
Ability to interact with staff with a customer service orientation.
Excellent organizational, communication, and multitasking skills.
Ability to work independently and as a team member to achieve positive results in a timely manner.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or a related field.
Experience supporting an IT department.
Experience processing invoices and purchase orders.
Experience with IT ticketing or service desk systems.
Experience supporting budget preparation, cost allocation, or expense tracking.

Responsibilities

Track, process, and monitor invoices to ensure timely and accurate payment.
Prepare and deliver monthly financial and operational reports, documents, and presentations as required.
Prepare software cost allocation reports, ensuring software spending is accurately distributed across departments and cost centers.
Assist with department budget creation and ongoing budget management, including tracking actual spending against budget.
Provide administrative and clerical support for purchasing activities, including coordinating procurement of IT supplies and equipment and obtaining vendor quotes.
Coordinate with vendors to research and verify billing and expenses.
Coordinate daily administrative operations for the IT department, including calendar management, meeting scheduling, and departmental communications.
Develop and maintain current written procedures documenting routine tasks and workflows.
Organize and maintain digital and physical filing systems, including document retention and destruction according to policy.
Support audit preparation by maintaining accurate financial and compliance documentation.
Provide administrative support for IT projects and department initiatives, including coordinating schedules, gathering requirements, tracking tasks, and documenting progress.