Chief of Making Sure It Actually Gets Done: IP Prosecution Specialist

Hylton-Rodic Law•Washington, DC

11d•$30 - $50•Onsite

About The Position

Hylton-Rodic Law is a growing boutique intellectual property law firm serving biotechnology, pharmaceutical, university, and other innovative clients. Our team helps protect technologies at the frontiers of medicine, science, and innovation. We are deliberately building the kind of law firm where high standards and being good humans can coexist. This means serious work without unnecessary bureaucracy, close collaboration, real professional development, meaningful responsibility, and colleagues who know one another. We are looking for an IP Prosecution Specialist who already has a foundation in patent or trademark prosecution and wants to build something on top of it. We are less interested in counting the years than in discovering what you've done with them and how good you want to become.

Requirements

At least 1 year of hands-on patent and/or trademark prosecution experience in a law firm, corporate legal department, university technology-transfer office, or similar professional environment.
Experience working with IP deadlines, filings, correspondence, formalities, records, or related prosecution workflows.
Excellent written communication.
Strong organization and time-management skills.
Exceptional attention to detail.
Comfort managing multiple active matters and commitments.
Sound judgment about when to act, ask, verify, or escalate.
Strong Microsoft Office skills.
A bachelor's degree or equivalent combination of education and relevant professional experience.

Nice To Haves

Experience with U.S. patent prosecution, PCT and foreign filings, IDSs, USPTO formalities, AppColl or another IP docketing platform, or sophisticated life-sciences portfolios is a plus.

Responsibilities

Prepare and coordinate U.S., PCT, and foreign patent filings and prosecution documents.
Prepare Information Disclosure Statements (IDSs), declarations, assignments, powers of attorney, and other prosecution formalities.
Execute client and foreign-associate reporting workflows.
Coordinate correspondence and follow-up with attorneys, clients, foreign associates, and the USPTO.
Support patent prosecution, maintenance, and post-filing workflows.
Maintain complete and accurate electronic matter files and prosecution records.
Work closely with our Docket team to ensure deadlines, instructions, filings, reporting, and matter information remain synchronized.
Spot inconsistencies, missing information, and potential problems before they become bigger problems.
Follow matters through completion instead of assuming that completing one step means the work is finished.
Help us continue improving the systems, SOPs, checklists, and workflows behind excellent client service.