Chief of Making Sure It Actually Gets Done: IP Prosecution Specialist

Hylton-Rodic Law•Washington, DC

10d•Onsite

About The Position

Hylton-Rodic Law is seeking an IP Prosecution Specialist with at least one year of experience in patent and/or trademark prosecution. This full-time, primarily on-site role in Washington, DC, focuses on ensuring the accurate and timely completion of U.S. and international patent prosecution matters. The firm is a growing boutique intellectual property law firm serving innovative clients in biotechnology, pharmaceutical, and university sectors. They emphasize high standards, collaboration, professional development, and a supportive work environment. The ideal candidate is meticulous, proactive, and detail-oriented, with a strong sense of ownership and a desire to continuously improve and learn.

Requirements

At least 1 year of hands-on patent and/or trademark prosecution experience in a law firm, corporate legal department, university technology-transfer office, or similar professional environment
Experience working with IP deadlines, filings, correspondence, formalities, records, or related prosecution workflows
Excellent written communication
Strong organization and time-management skills
Exceptional attention to detail
Comfort managing multiple active matters and commitments
Sound judgment about when to act, ask, verify, or escalate
Strong Microsoft Office skills
A bachelor's degree or equivalent combination of education and relevant professional experience

Nice To Haves

Experience with U.S. patent prosecution
Experience with PCT and foreign filings
Experience with IDSs
Experience with USPTO formalities
Experience with AppColl or another IP docketing platform
Experience with sophisticated life-sciences portfolios

Responsibilities

Prepare and coordinate U.S., PCT, and foreign patent filings and prosecution documents
Prepare Information Disclosure Statements (IDSs), declarations, assignments, powers of attorney, and other prosecution formalities
Execute client and foreign-associate reporting workflows
Coordinate correspondence and follow-up with attorneys, clients, foreign associates, and the USPTO
Support patent prosecution, maintenance, and post-filing workflows
Maintain complete and accurate electronic matter files and prosecution records
Work closely with the Docket team to ensure deadlines, instructions, filings, reporting, and matter information remain synchronized
Spot inconsistencies, missing information, and potential problems before they become bigger problems
Follow matters through completion instead of assuming that completing one step means the work is finished
Help improve the systems, SOPs, checklists, and workflows behind excellent client service