IP Assistant

Procopio Cory Hargreaves•Palo Alto, CA

2d•$70,000 - $96,900•Remote

About The Position

Procopio is seeking an Intellectual Property Assistant to join our Intellectual Property team in any of our California offices; fully remote candidates will be considered for qualified candidates. The Intellectual Property Assistant provides critical administrative and overflow prosecution support to the Firm's Intellectual Property practice, working closely with attorneys, staff, and clients to facilitate U.S. and international patent and trademark prosecution while ensuring matters are handled accurately, efficiently, and in accordance with established procedures.

Requirements

High school diploma or equivalent is required.
At least two years of administrative or legal support experience.
Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel).
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy.
Strong written and verbal communication skills, professionalism, and a collaborative mindset.
Comfortable working independently, exercising sound judgment, and adapting to changing priorities while delivering outstanding client service.

Nice To Haves

Associate's or Bachelor's degree is preferred.
Experience with USPTO systems, including Patent Center, TSDR, EPAS, and ETAS is preferred.
Familiarity with intellectual property docketing systems.
Prior U.S. intellectual property prosecution experience strongly preferred.

Responsibilities

Preparing and filing U.S. patent applications, Information Disclosure Statements, office action responses, issue fee documents, and other patent prosecution filings.
Preparing and filing PCT applications and related correspondence.
Reviewing incoming communications from the USPTO and WIPO.
Reporting correspondence to clients.
Preparing trademark renewals.
Participating in quality control procedures for patent filings.
Maintaining electronic records.
Assisting with docket reports.
Tracking billable time.
Providing coverage for team members during absences.
Supporting attorneys and staff with a variety of administrative and operational tasks to help ensure the smooth day-to-day functioning of the IP practice.