IP Assistant

Finnegan•Palo Alto, CA

3d•$65,000•Onsite

About The Position

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan. The IP Assistant will be responsible for assisting attorneys, secretaries and other legal staff with preparation of basic legal documents, proofreading and editing documents, performing routine legal research, general administrative assignments, and participating in training and developmental opportunities to assume more substantive legal secretarial assignments.

Requirements

High school degree or equivalent required
Proficiency in Microsoft Outlook and Office programs, such as, Word, Excel, PowerPoint
familiarity or willingness to learn databases
familiarity with the Internet/Intranet and using the internet for research.
Excellent attention to detail
Excellent organizational skills and ability to efficiently handle multiple tasks
Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required
Flexible attitude and the ability to deal well with changing assignments and priorities and rapid, yet variable, pace of work
Willingness to learn and acquire advanced duties and provide support to varied team members.

Nice To Haves

Bachelor’s degree or paralegal certificate preferred

Responsibilities

Assist with the preparation of court filings and organization of pleadings, memoranda, discovery and other legal documents
Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments
Coordinate travel and meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials
Open new client matters
Organize and maintain attorney contacts and calendars
Input, review, edit, and update attorney time entries and print reports
Ensure all client communications are relayed accurately and timely
Organize and maintain paper and electronic files in accordance with Firm records retention policies
Completes training to assist attorneys with monitoring docket and prepare for deadlines
Completes core training/cross-training, skills assessments, and related development in all IP secretarial support areas, including litigation, patent and trademark prosecution, as assigned. Significant progression of responsibilities and assignments should be assumed within the first year of hire.
Embraces new processes and incorporates new technology to meet client demands as they evolve
Attends and actively participates in all secretarial and team meetings.
May be required to provide backup for reception.
Other duties and special projects as assigned