IP Assistant - Patent

Gowling WLG • Ottawa, ON

4d • Hybrid

About The Position

We are currently recruiting for an Intellectual Property Assistant – Patents to join our Ottawa office. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Requirements

• 2-3 years’ experience working as a Patent Assistant.
• Canadian and Foreign Patent experience.
• Data-Entry experience
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Nice To Haves

• Bilingualism (English/French) would be a strong asset.

Responsibilities

• Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
• Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
• Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
• Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
• Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
• Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests.
• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
• Resolving work-related matters in a professional and timely manner.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed