IP Administrative Assistant

K2 Services • Phoenix, AZ

7d

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. The IP Administrative Assistant will provide administrative support on a dedicated, specialized client-facing team. The role will provide outstanding service to the Client, while building strong customer relationships.

Requirements

• Associate’s degree or equivalent years of experience, preferred
• Minimum 3 years’ experience with intensive administrative processes and procedures
• Law firm or professional service organization experience preferred
• Previous IP experience and knowledge a plus
• Basic to intermediate knowledge of Microsoft Office products
• Outstanding professional demeanor and work ethic
• Extraordinary interpersonal skills
• Strong initiative required; ability to take ownership and work effectively as part of a team
• Strong communication skills, both written and verbal

Responsibilities

• Input attorney timesheets via firm software (cut & paste and handwritten)
• Prepare check requests and expense reimbursement requests via firm software
• Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.
• Assist with legal administrative duties that include: Docketing requests, formatting patent applications in Word
• Proofing documents
• Converting PDF documents to Word, vice versa
• Preparing routine letters to clients
• Conduct document searches and file documents in the firm’s Document Management System (DMS)
• Assist with projects and special requests, prioritizing to meet deadlines
• Format and proof issued patent applications in Word

Benefits

• May be eligible for an annual bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree