IO Transition Planner

MILL CREEK LLC•Atlanta, GA

5d•Remote

About The Position

Mill Creek LLC is seeking an IO Transition Planner to manage the movement of personnel, equipment, and commodities for healthcare facilities nationwide. This role is crucial for maintaining contractual compliance and ensuring client satisfaction. The ideal candidate will be detail-oriented, proactive, and possess strong organizational, communication, and multi-tasking abilities to manage complex, high-stakes projects in a collaborative team environment. This is a remote position.

Requirements

Experience in healthcare facility transition planning or a related field preferred.
Strong organizational and communication skills; ability to coordinate complex logistics and timelines.
Proficient in Microsoft Office Suite; experience with Audaxware or similar FF&E/transition planning software is a plus.
Ability to manage multiple stakeholders, vendors, and tasks in a fast-paced environment.
Familiarity with military or federal healthcare systems and documentation (e.g., DD forms) is desirable.
Willingness to travel and be onsite during critical phases of the project.

Nice To Haves

Experience with Audaxware or similar FF&E/transition planning software.
Familiarity with military or federal healthcare systems and documentation (e.g., DD forms).

Responsibilities

Provide transition planning, consulting, research, and analysis for healthcare FF&E projects.
Assist in developing detailed inventories, equipment utilization and procurement plans, budgets, reports, and layout drawings.
Develop and maintain master and departmental transition schedules aligned with project and construction timelines.
Identify project timelines, milestones, and critical paths, and coordinate resource allocation for efficient user moves.
Create detailed move plans, implementation schedules, “To/From” worksheets, and sequencing documents during both design and construction phases.
Participate in space planning and FF&E review with users and the design-build team.
Conduct planning and implementation meetings (e.g., 90-day onsite, 60-day virtual, and pre-move briefings).
Serve as liaison between equipment planners, users, facility staff, and government representatives.
Prepare and distribute meeting agendas and minutes for all transition-related activities.
Coordinate and supervise all FF&E-related vendor moves, including artwork and specialty items.
Manage on-site move activities including bid preparation support, vendor evaluation, and selection.
Oversee storage and warehousing logistics for equipment deliveries and documentation compliance.
Manage DRMO/DLA processes and documentation (e.g., 1348-1A, 601 forms) in coordination with warehouse staff, Med Group BMET, MEMO, and logistics teams.
Ensure timely creation and maintenance of DMLSS lists, PRCL updates, door sheets, punch lists, and equipment tracking logs.
Maintain and update project tracking tools, such as Audaxware, for inventory and scheduling adjustments.
Assist with preparation of all submittats, including warehousing, security, training, testing/certification, and inspection documentation.
Generate staff training materials including orientation agendas, PowerPoint presentations, and "Day in the Life" training documentation.
Oversee and coordinate on-site installations, ensuring compliance with design specifications.
Supervise IO Carpenter installations and ensure spaces are set up per the equipment drawings.
Support space readiness, including minor cleaning and organization as needed prior to final transitions.
Manage punch list resolution, including vendor coordination for incomplete items.
Support internal communication and distribute project-related materials, signs, and flyers.
Coordinate ribbon-cutting and other public-facing project activities as needed.
Manage base/facility access for project personnel and vendors.
Coordinate all facility and government inspections, walkthroughs, and schedule confirmations.
Perform clerical and administrative tasks including scanning, filing, mailing, and travel coordination.
Support project superintendents and field staff with communication and coordination across teams and vendors.
Update and maintain the FF&E/LVS installation schedule in collaboration with project stakeholders.
Assist in preparation of close-out documents including DD250, DD1354, BMET packages, and other final deliverables.
Schedule and facilitate meetings with BMET, MEMO, logistics, IMIT, housekeeping, and other key stakeholders.
Support additional tasks as directed by project leadership to ensure project success.