Invoicing Specialist

Hawkins Careers • Loves Park, IL

14h • $28 - $31

About The Position

The invoicing specialist is responsible for the timely and accurate billing of customer orders, including sales adjustments and audits when required.

Requirements

• High school diploma or GED required, post high school education preferred
• 3+ years of relevant work experience required
• Strong computer skills including MRP/ERP systems and MS Office; prior experience with Winman is a plus
• Prior sales tax experience preferred
• Excellent data entry speed and accuracy
• Strong customer service skills, attention to detail, problem-solving skills, written and verbal communication, and interpersonal skills
• Proven ability to multi-task and prioritize in a fast-paced environment
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Responsibilities

• Prepare and issue accurate and timely invoices to customers
• Process credit memos related to inventory returns, customer deposits, or other adjustments
• Review and analyze AR aging and send monthly statements to customers, addressing and resolving billing discrepancies
• Ensure new customers are established in accordance with internal policies
• Reconcile tax accounts, accrue, and submit tax reports
• Assist with collecting exemption or resale certificates from customers and provide sales tax exemption certificates to vendors
• Manage the shared e-mail box and respond to requests in a timely manner
• Maintain strong working relationships with external customers and internal partners
• Model a continuous improvement mindset, identifying process improvements and efficiencies
• Assist with month-end close tasks
• Follow SOX procedures and company policies and procedures

Benefits

• Hawkins/WaterSurplus offers eligible employees and their dependents comprehensive benefits, which includes medical, dental, vision, life insurance, LTD/STD and more.
• Other benefits for eligible employees include 401(k) match, Employee Stock Purchase program (ESPP), paid time off, and paid holidays.
• For more information on Hawkins benefits, visit: https://www.hawkinsinc.com/careers/benefits/

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED