Invoicing Specialist

Reliable Heating & Air • Kennesaw, GA

4d

About The Position

We are seeking a detail‑oriented, organized Invoicing Specialist to manage all aspects of the invoicing and vendor billing process. This role is responsible for ensuring accuracy, timeliness, and compliance across customer billing, technician service invoice processing, and main‑vendor billing that requires complete three‑way matching (invoice, invoice number, and packing list). The ideal candidate will support internal departments by providing clear and accurate documentation, resolving routine account issues, and maintaining strong relationships with both clients and vendors. This position will also assist the Credit & Collections team to help maximize accounts receivable turnover and minimize risk.

Requirements

• High school diploma or GED required.
• Minimum 2+ years of invoicing or billing experience; vendor billing experience preferred.
• Understanding of purchase orders and three‑way matching processes.
• Strong critical-thinking and problem‑solving skills.
• Ability to multitask effectively in a fast‑paced environment.
• Proven ability to process high‑volume work accurately and efficiently.
• Basic knowledge of Microsoft Office (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• A positive, team‑oriented attitude with a strong sense of urgency, integrity, and attention to detail.

Nice To Haves

• ServiceTitan experience preferred; ability to learn new systems quickly.

Responsibilities

• Preview, review, and import invoices into ServiceTitan.
• Edit invoices to ensure correct departments, GL coding, and billing codes for accurate revenue flow.
• Process and reconcile main vendor billing, ensuring three‑way match completion (invoice, invoice number, and packing list) prior to payment or entry.
• Review, validate, and process purchase orders, ensuring accurate alignment with vendor invoices and deliveries.
• Reclassify erroneous or misallocated miscellaneous funds as needed.
• Communicate with internal teams and vendors to resolve invoice or billing discrepancies.
• Provide backup support for all other departmental billing activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED