Payroll & Invoicing Specialist

Aston Carter

1d•$31 - $44•Onsite

About The Position

We are seeking a dedicated and detail-oriented Payroll & Invoicing Specialist to manage our payroll processing and invoicing needs. This role involves handling payroll for both hourly field employees and salaried office staff, ensuring compliance with relevant regulations, and maintaining accurate records.

Requirements

Basic payroll processing ability from day one.
Strong attention to detail, organization, and follow-through.
High level of dependability and responsibility.
Ability to maintain confidentiality and handle sensitive employee information.
Basic understanding of employee benefits or willingness to learn.
High school diploma or equivalent is required.

Nice To Haves

Associate or bachelor’s degree is preferred.
Experience with ADP and QuickBooks is preferred.
Payroll and/or invoicing experience in the construction industry (or similar) is preferred.
Familiarity with state wage scale requirements is preferred.

Responsibilities

Process weekly payroll for approximately 30 hourly field employees and 5 salaried office staff using ADP.
Review and verify timesheets, hours worked, wage scales, and pay rates.
Ensure compliance with state wage scale requirements for government-related contracting work.
Produce and distribute required payroll reports.
Maintain payroll records and ensure accuracy across all employee groups.
Administer payroll-related benefits entries, including 401(k) profit sharing, employer-paid health benefits, and voluntary dental and vision plans.
Create and issue client invoices using QuickBooks.
Verify hours, rates, and project details to ensure accurate billing.
Resolve any billing discrepancies in coordination with project managers or clients.
Maintain up-to-date billing records and support month-end processes.